Validation rules for Office for Students (OfS)
- Last updated:
- 03 September 2025
| Rule name | Version | Status | Error message |
|---|---|---|---|
| ProvSpecDelMonOccur_01 | 1 | Active |
The Provider specified delivery monitoring occurrence is not 'A' , 'B', 'C' or 'D' |
| ProvSpecLearnMonOccur_01 | 1 | Active |
The Provider specified learner monitoring occurrence is not 'A' or 'B' |
| QUALENT3_01 | 1 | Active |
The Qualification on entry must be returned for this learning aim |
| QUALENT3_02 | 1 | Active |
The Qualification on entry is not a valid code |
| QUALENT3_03 | 1 | Active |
The Qualification on entry is not a valid code for this Learning start date |
| R_06 | 1 | Active |
There must not be more than one Learner record with the same Learner reference number |
| R_07 | 1 | Active |
There must not be more than one Learning Delivery record with the same Learner reference number and Aim sequence number combination |
| R_31 | 1 | Active |
An open programme must have an associated learning aim with the same Programme type, Framework code, Pathway and Standard code (if returned) |
| R_43 | 1 | Active |
The learner must not have more than one Learner Employment status record with the same Date employment status applies |
| R_45 | 1 | Active |
The learner must not have more than one LLDD and Health Problem record with the same LLDD and health problem category |
| R_47 | 1 | Active |
The learner must not have more than one Learner Contact Preference record with the same Contact preference type and Contact preference code |
| R_49 | 1 | Active |
The learner must not have more than one Learner Provider Specified Monitoring record with the same occurrence code |
| R_50 | 1 | Active |
The learner must not have more than one Learning Delivery Provider Specified Monitoring record with the same occurrence code |
| R_51 | 1 | Active |
The learner must not have more than one Learner Funding and Monitoring record with the same FAM type and code |
| R_52 | 1 | Active |
The learning aim must not have more than one Learning Delivery FAM record with the same FAM type and code |
| R_59 | 1 | Active |
The ILR file should not have more than one record with the same ULN |
| R_61 | 1 | Active |
The learning aim must not have more than one Learning Support Funding record at the same time |
| R_67 | 1 | Active |
The learner must not have more than one Learning Delivery Work Placement record with the same Work placement start date and Work placement employer identifier |
| R_96 | 1 | Active |
The learner must not have more than one Learning Delivery Work Placement record with the same Work placement start date |
| R_97 | 1 | Active |
The learner must not have consecutive Learner Employment status records with the same Employment status, Employer identifier, Agreement Identifier and Employment Status Monitoring |
| R_106 | 1 | Active |
There must not be more than one LSF record at the same time |
| R_110 | 7 | Changed |
The employment status is not valid for this apprenticeship contract type |
| R_131 | 1 | Changed |
There must be a prior attainment record matching the earliest learning aim start date for the learner |
| R_132 | 1 | Changed |
Learner must be unemployed or return LDM 382 'Free Courses for Jobs (Level 3 Offer) for Low Wage Learners' |
| SEC_01 | 1 | Active |
The Socio-economic indicator is not a valid code |
| SEC_02 | 1 | Active |
The Socio-economic indicator must be returned for this learning aim |
| Sex_01 | 1 | Active |
The Sex is not a valid code |
| SOC2000_02 | 1 | Active |
The Occupation code must be returned for this learning aim |
| SOC2000_04 | 1 | Active |
The Occupation code is not a valid code |
| SPECFEE_01 | 1 | Active |
This Special fee indicator is not valid |
| SPECFEE_02 | 1 | Active |
The Special fee indicator is not valid for this Mode of study |
| SSN_02 | 1 | Active |
The Student support number does not pass the checksum calculation |
| SSN_03 | 1 | Active |
As the Student Support Number has not been recorded then the Net Tuition Fee and Gross Tuition Fee should be returned |
| STULOAD_04 | 1 | Active |
The Student instance FTE must be returned for this learning aim |
| SWSupAimId_01 | 1 | Active |
The Software supplier aim identifier is not in the correct format |
| TTACCOM_01 | 1 | Active |
The Term time accommodation is not a valid code |
| TTACCOM_02 | 1 | Active |
The Term time accommodation is not a valid code for this Learning start date |
| TTACCOM_04 | 1 | Active |
The Term time accommodation must be returned for this learning aim |
| TYPEYR_01 | 1 | Active |
The Type of instance year is not a valid code |
| TYPEYR_02 | 1 | Active |
The Type of instance year is not valid for this Completion of year of instance |
| UCASAPPID_01 | 1 | Active |
The UCAS application code must be returned for this learning aim |
| UKPRN_03 | 1 | Active |
The UKPRN is not the same as recorded in the Header |
| ULN_04 | 1 | Active |
The Unique learner number does not pass the checksum calculation |
| ULN_05 | 1 | Active |
The Unique learner number is not valid |
| WithdrawReason_02 | 1 | Active |
The Withdrawal reason is not a valid code |
| WithdrawReason_03 | 1 | Active |
The Withdrawal reason must be returned for this Completion status |
| WithdrawReason_04 | 1 | Active |
The Withdrawal reason must not be returned for this Completion status |
| WithdrawReason_05 | 1 | Active |
The Withdrawal reason is only valid for OLASS - Offenders in custody |
| ZIP_CORRUPT | 1 | Active |
Zip folder is corrupt or invalid |
| ZIP_EMPTY | 1 | Active |
Zip folder must contain only one XML file |