Privacy Notice
Who we are
This service is operated by the Department for Education (DfE). For the purpose of data protection legislation, the department is the data controller for the personal data processed as part of the service.
How we will use your information
We receive your personal data directly from you if you sign up for our notifications service. The aim of our notifications service is to keep you updated with important changes to the department's online documentation.
The nature of your personal data we will be using
The categories of your personal data that we will be using for this project are:
-
Your email address if you sign up for email alerts
if you have subscribed to updates but no longer wish to receive these reminders, you should click the unsubscribe link in the email you’ve been sent.
The user, on account creation, gives all personal data entered for the purpose of online documentation updates and if not registered, will not receive the services.
Why our use of your personal data is lawful
In order for our use of your personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation. For the purpose of this project, the relevant condition is:
Article 6(1)(a) that you have given your consent
Who we will make your personal data available to
We sometimes need to make personal data available to other organisations. These might include contracted partners (who we have employed to process your personal data on our behalf) and/or other organisations (with whom we need to share your personal data for specific purposes).
Where we need to share your personal data with others, we ensure that this data sharing complies with data protection legislation.
This may include the need to transfer your information outside of the UK and the EEA in order for our notification service to work; When we do so we’ll make sure that we’ll meet our obligations under the UK GDPR and Data Protection Act 2018.
We use GOV.UK Notify to send you emails about important updates to the departments online documentation. This is a service provided by the Government Digital Service, which is part of the Cabinet Office. We are the data controller for your data within that service. The Cabinet Office is the data processor.
How long we will keep your personal data
The DfE will keep your personal data as part of the online documentation collection until you unsubscribe from the service.
Your data protection rights
More information about how the DfE handles personal information is published here: https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter
https://www.gov.uk/government/publications/privacy-information-key-stage-4-and-5-and-adult-education
Under the Data Protection Act 2018, you are entitled to ask if we hold information relating to you and ask for a copy, by making a ‘subject access request’.
For further information and how to request your data, please use the ‘ contact form ’ in the Personal Information Charter at https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter under the ‘How to find out what personal information we hold about you’ section.
Further information about your data protection rights appears on the Information Commissioner’s website at Individual rights | ICO .
Last updated
We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated in February 2025.