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  3. Summary of changes
Specification of the Individualised Learner Record for 2024 to 2025

Summary of changes

Updated:
24 July 2024
Published:
24 July 2024
From

Education and Skills Funding Agency

Version 4 changes

Entity:
Learner Funding and Monitoring
Field:
Learner funding and monitoring type
Type of change:
Removal
Details of change:

The following NLM code has been removed for 24/25

code: 21 Learner in receipt of tutoring funded by the 16-19 tuition fund

Due to the closure of the tuition fund at the end of the 23/24 academic year the code has been removed for 24/25

Version 3 changes

Entity:
Learning Delivery
Field:
Planned hours
Type of change:
Revision
Details of change:

The Notes section has been amended to the Planned Hours to include English and Maths delivery for T Level programmes:

Changed from:

  • The hours returned for T Levels must reflect the whole programme duration.
  • T Level planned hours must only include the technical qualification, specialist content, and non-qualification activity.
  • T Level planned hours must not include English and maths delivery, industry placements, or other qualifications that are not part of the T Level.

Changed to:

T Level planned hours must include:

  • the technical qualification
  • specialist content
  • non-qualification activity (employability, enrichment and pastoral)
  • maths and English delivery (for those students starting their T Level in 2024 to 2025 and beyond)

T Level planned hours must not include:

  • maths and English delivery for students starting their T Level programme before 2024 to 2025
  • industry and work placements (record hours for industry placements in the work placement entity and not in the planned hours)
  • other qualifications that are not part of the T Level
Entity:
Learning Delivery
Field:
Outcome Grade
Type of change:
Revision
Details of change:

The LearnAimRefType GCSE has been removed from grade N in the Outcome Grade field. The 3 LearnAimRefTypes are:

  • 0003 GCSE
  • 1422 GCSE
  • 2999 Short Course GCSE
Entity:
Learning Delivery Funding and Monitoring (FAM)
Field:
Learning Delivery Funding and Monitoring Type
Type of change:
New
Details of change:

The following Learning Delivery Monitoring code have been added:

  • LDM 392 LDD Apprenticeships English and Maths flexibilities
  • LDM 393 Accelerated delivery
  • LDM 394 Multiply Randomised Control Trials
  • LDM 395 Project S Pilot for Adult Skills Fund Providers

The following Learning Delivery Monitoring codes have a Valid To Date of 31 July 2024 added:

  • LDM 322 Residential Courses
  • LDM 382 Free Courses for Jobs (Level 3 Offer) for Low Wage Learners

The following Learning Delivery Monitoring codes have a Valid To Date of 31 July 2025 added:

  • LDM 388 Adult Education Budget procurement 2023
Entity:
Learning Delivery Funding and Monitoring (FAM)
Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Removal
Details of change:

The following Devolved Area Monitoring codes have been added:

  • DAM 073 Software Driven Distance Learning
  • DAM 074 LOT 1 Procured activity – priority provision
  • DAM 075 Residential Courses (devolved)
  • DAM 076 LOT 2 Procured activity – priority provision

The following Devolved Area Monitoring codes have been removed:

  • DAM 011 Level 2 contingency
  • DAM 012 Level 3 contingency
Entity:
Learning Delivery HE
Field:
Qualification on Entry
Type of change:
New
Details of change:

The following changes have been made to the Qualification on Entry (QUALENT) field:

A new code has been added:

  • P55 T Levels
Entity:
Learning Delivery HE
Field:
Major Source of Tuition Fees
Type of change:
Revision
Details of change:

The following changes have been made to the Major Source of Tuition (MSTUFEE) Fees field:

A new code has been added:

  • Code 10 Student Loans Company (SLC)

The following has a Valid To Date of 31 July 2024 added:

  • Code 2 English or Welsh LEA award
Entity:
Learning Delivery HE, Learner HE, Learner HE Financial Support
Type of change:
Revision
Details of change:

The following fields in the Learning Delivery HE have been amended on Definition, Reason Required and Notes:

  • Student Support Number (SSN)
  • Qualification on Entry (Qualent3)
  • Occupation Code (SOC2000)
  • Socio economic indicator (SEC)
  • Type of Instance Year (TYPEYR)
  • Mode of Study (MODESTUD)
  • Level Applicable to Funding Council HESES (FUNDLEV)
  • Completion of Year of Instance (FUNDCOMP)
  • Student Instance FTE (STULOAD)
  • Major Source of Tuition Fees (MSTUFEE)
  • Percentage not taught by this Institution (PCOLAB)
  • Special Fee Indicator (SPECFEE)
  • Net Tuition Fee (NETFEE)
  • Gross Tuition Fee (GROSSFEE)
  • Domicile (DOMICILE)

The following fields in the Learner HE have been amended on Definition and Notes:

  • UCAS personal identifier (UCASPERID)
  • Term Time Accommodation (TTACCOM)

The following fields in the Learning Delivery HE have been amended on Definition and Notes:

  • Year of Student on this Instance (YEARSTU)

The following fields in the Learning Delivery HE have been amended on Reason Required and Notes:

  • Equivalent or Lower Qualification (ELQ)
  • HE Centre Location Postcode (HEPOSTCODE)

The following fields in the Learner HE Financial Support have been amended on Reason Required and Notes:

  • Financial support amount (FINAMOUNT)

Version 2 changes

Field:
Tailored Learning Outcome Area
Type of change:
Revision
Details of change:

The code list and guidance for the TLout field has been published

Field:
Planned hours
Type of change:
Revision
Details of change:

The Phours field has been updated with a reason required and definition for Tailored Learning funding model 11

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

The ACL Fam Type has been has changed name from Community Learning purpose to Tailored Learning purpose, there is no change to the ACL code so no schema change is required.

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
New
Details of change:

A new Learning Delivery Monitoring code has been added:

  • LDM 391 Earnings Threshold

The following Learning Delivery Monitoring code has a Valid To Date added:

  • LDM 363 Learners in receipt of low wages

Version 1 changes

Entity:
Learner
Field:
Learner reference number in previous year, UKPRN in previous year
Type of change:
Revision
Details of change:

The PrevUKPRN and PrevLearnRefNumber fields are now collected for all learners

Entity:
Learner
Field:
National Insurance Number
Type of change:
Revision
Details of change:

No longer allowing spaces in the National Insurance Number. The Valid Entries section has been changed to reflect this:

Changed from:

Valid Entries A valid national insurance number in the format XXnnnnnnX, where X is alphabetic and n is numeric. The first character of the NI number must not be D, F, I, Q, U or V, the second character must not be D, F, I, O, Q, U or V, characters 3 to 8 must be numeric and character 9 must be A, B, C, D or space.

Changed to:

A valid national insurance number in the format XXnnnnnnX, where X is alphabetic and n is numeric. The first character of the NI number must not be D, F, I, Q, U or V, the second character must not be D, F, I, O, Q, U or V, characters 3 to 8 must be numeric and character 9 must be A, B, C, D.

Entity:
Learner
Field:
UKPRN in previous year, National Insurance Number, Planned learning hours
Type of change:
Revision
Details of change:

The following Funding models have been added as a collection requirement to these fields in the Learner entity.

  • Tailored Learning (Funding model 11)
  • Adult Skills Fund (Funding model 38)
Entity:
Prior Attainment
Field:
Prior Level, Date Level applies from
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to these fields in the Prior Attainment entity.

Entity:
LLDD and Health Problem
Type of change:
Change
Details of change:

A new Code has been added to Learner LLDD and health problem entity

New code 18 (Down Syndrome)

Field:
Learner funding and monitoring type
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to the following in the Learner Funding and Monitoring type:

  • Learner Support Reason (LSR)
Entity:
Learner Employment Status
Field:
Employment Status, Date Employment Status Applies
Type of change:
Revision
Details of change:

The following Funding models have been added as a collection requirement to these fields in the Employment Status entity.

  • Tailored Learning (Funding model 11)
  • Adult Skills Fund (Funding model 38)
Entity:
Learner Employment Status Monitoring
Field:
Employment Status Monitoring Type
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to the following in the Learner Employment Status Monitoring type:

  • Length of unemployment (LOU)
Entity:
Learner Employment Status
Field:
Employment Status Monitoring Type
Type of change:
Revision
Details of change:

Other employment type (code 4) has been added as a collection requirement to the Learner employment status entity

Entity:
Learning Delivery
Field:
Funding model
Type of change:
New
Details of change:

New funding models have been added for the following:

  • Funding model 38 has been added to record Adult Skills Fund.
  • Funding model 11 has been added to record Tailored Learning.
Entity:
Learning Delivery
Field:
Funding model
Type of change:
Revision
Details of change:

The Notes have been updated to include the following:

  • New funding models for Adult Skills Fund and Tailored Learning are for aims starting from 1 August 2024.
  • Funding models Adult Skills and Community Learning are for continuing aims only that started on or prior to 31 July 2024.
Entity:
Learning Delivery
Field:
Original Learning Start Date, Learning Start Date Postcode, Additional Delivery Hours, Funding adjustment for prior learning, Other Funding Adjustment
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to these fields in the Learning Delivery entity.

Field:
Planned hours
Type of change:
Revision
Details of change:

Tailored Learning (funding model 11) has been added to the collection requirements for the Phours field

Entity:
Learning Delivery
Field:
Programme type
Type of change:
Revision
Details of change:

The name of Programme Type 30 T Level Transition Programme has been changed to T Level Foundation Year.

All references to T Level Transition Programme have been replaced with T Level Foundation Year.

Entity:
Learning Delivery
Field:
Programme type
Type of change:
Revision
Details of change:

Programme Type 24 (Traineeships) has been removed from the ILR specification including all of the Traineeship collection requirements and references.

Entity:
Learning Delivery
Field:
Pathway, Framework code
Type of change:
Revision
Details of change:

T Level programme collection requirement has been removed from the following fields:

  • Framework code
  • Pathway
Entity:
Learning Delivery
Field:
Tailored Learning Outcome Area
Type of change:
Revision
Details of change:

A new learning Delivery field has been added to collect outcomes for Tailored Learning, Further details about the TLOut field will be included in version 2 of the ILR specification

Entity:
Learning Delivery
Type of change:
Removal
Details of change:

The Employment outcome field has been removed for 24/25

Entity:
Learning Delivery Funding and Monitoring (FAM)
Type of change:
New
Details of change:

Source of funding (SoF 120) for the North East Mayoral Combined Authority has been added as a collection requirement to the Learning delivery FAM entity.

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to the following in the Learning Delivery Funding and Monitoring type:

  • Full or Co-funding indicator (FFI)
  • Learning Support Funding (LSF)
  • Family English, Maths and Language (FLN)
  • Devolved Area Monitoring (DAM)
Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

Tailored Learning (Funding model 11) has been added as a collection requirement to the following in the Learning Delivery Funding and Monitoring type:

  • Full or Co-funding indicator (FFI)
  • Devolved Area Monitoring (DAM)
  • Community Learning purpose (ACL)
  • Community Learning which is Family learning (AFL)
Entity:
Learning Delivery HE
Field:
Special Fee Indicator
Type of change:
Revision
Details of change:

The following codes have been updated to include Turing Scheme in the titles of the codes in the Special Fee Indicator field:

  • Code 2 Language year abroad and not full-year outgoing ERASMUS+/Turing Scheme
  • Code 3 Full-year outgoing ERASMUS+/Turing Scheme
Entity:
Learning Provider
Type of change:
Revision
Details of change:

The Destination and Progression entity has been removed for 24/25