ILR specification: 2024 to 2025

Learner reference number in previous year: Field


The provider's reference number for the learner in the previous year if different from the current teaching year.

Reason Required

To match together learner records from previous teaching years when producing qualification achievement rates.

Schema Definitions

XML Entity Name
Field Length
Data type
Minimum occurrences
Maximum occurrences
Part of

Collection Requirements

  • Collected for all learners

Valid Entries

Any combination of up to 12 alphabetic characters, numeric digits or spaces.


[A-Za-z0-9 ]{1,12}


  • This field should only be completed for learners for whom a different learner reference number was recorded in the previous teaching year. The learner reference number may change between teaching years for a number of reasons but this field should be recorded only for the following circumstances:

    • The learner has remained with the same provider and that provider has changed the learner's reference number for instance, due to the introduction of a new MI system or the transfer of the learner's record to another MI system at the same provider.

    • Where a provider has taken over provision from another provider, due to minimum contract levels.

  • This field records a change of learner reference number from that returned in the previous year. It does not need to be recorded in subsequent years unless the learner reference number has changed again

  • For 2024 to 2025 this field must be updated to remove the data which was recorded in 2023 to 2024 unless the learner reference number has changed again between 2023 to 2024 and 2024 to 2025.