Validation rules for Apprenticeships
- Last updated:
- 03 September 2025
| Rule name | Version | Status | Error message |
|---|---|---|---|
| LearnPlanEndDate_03 | 1 | Active |
The Learning planned end date must not be 10 years or more after the Learning start date |
| LearnStartDate_02 | 1 | Active |
The Learning start date is more than 10 years before the start of the current teaching year |
| LearnStartDate_03 | 1 | Changed |
The Learning start date must not be after the end of the current teaching year |
| LearnStartDate_05 | 1 | Active |
The Learning start date must not be on or before the learner's Date of birth |
| LearnStartDate_06 | 1 | Active |
The Learning start date of the apprenticeship programme must not be after the Effective to date of this pathway |
| LearnStartDate_07 | 1 | Active |
The Learning start date of the apprenticeship programme must not be after the Effective to date of this component aim for this pathway |
| LearnStartDate_12 | 1 | Active |
The Learning start date must not be more than one year in the future |
| LearnStartDate_13 | 1 | Active |
The Learning start date of the apprenticeship standard programme must not be after the Effective to date of this apprenticeship standard |
| LearnStartDate_14 | 1 | Active |
The Learning start date of the apprenticeship standard programme must not be after the Effective to date of this component aim for this standard |
| LearnStartDate_17 | 1 | Active |
The Learning start date of the apprenticeship standard programme must not be before the Effective From date of this apprenticeship standard |
| LearnStartDate_18 | 1 | Active |
The Learning start date of the apprenticeship standard programme must not be after the LastDateStarts date of this apprenticeship standard |
| LLDDCat_01 | 1 | Active |
The LLDD and health problem category is not a valid code |
| LLDDCat_02 | 1 | Active |
The LLDD and health problem category is not valid for this start date |
| LLDDHealthProb_01 | 1 | Active |
The LLDD and health problem is not a valid code |
| LLDDHealthProb_04 | 1 | Active |
The LLDD and Health Problem record has been returned and the learner does not consider himself or herself to have a learning difficulty and/or disability or health problem |
| LLDDHealthProb_06 | 1 | Active |
The LLDD and Health Problem record has not been returned and the learner does consider himself or herself to have a learning difficulty and/or disability or health problem |
| LSDPostcode_03 | 1 | Active |
The Learning start date postcode is not in the correct format |
| Namespace_Mismatch | 1 | Active |
ILR submissions must use the correct namespace |
| NINumber_01 | 2 | Changed |
The National Insurance number is not in the correct format |
| NINumber_02 | 1 | Active |
The National Insurance number must be returned for this learner |
| OrigLearnStartDate_01 | 1 | Active |
The Original learning start date must not be more than 10 years before the Learning start date |
| OrigLearnStartDate_02 | 1 | Active |
The Original learning start date must not be on or after the Learning start date |
| OrigLearnStartDate_04 | 1 | Active |
The Restart indicator has not been returned |
| OrigLearnStartDate_05 | 1 | Active |
The Learning aim reference is not valid in the LARS database for this Funding model on this Original learning start date |
| OrigLearnStartDate_07 | 1 | Active |
The Learning aim reference is not valid in the LARS database for this Funding model on this Original learning start date |
| OrigLearnStartDate_09 | 1 | Active |
The Original learning start date for this funding model must not be before 1 May 2017 |
| OTJActHours_01 | 1 | Active |
Actual Hours for Off the Job Training must be returned on the programme aim |
| OTJActHours_02 | 1 | Active |
Actual Hours for Off the Job Training must be returned |
| OTJActHours_03 | 1 | Active |
Actual Hours for Off the Job Training must be returned for withdrawn learners |
| Outcome_01 | 1 | Active |
The Outcome is not a valid code |
| Outcome_04 | 1 | Active |
The Achievement date must not be returned for this Outcome |
| Outcome_05 | 1 | Active |
The Learning actual end date must be returned for this Outcome |
| Outcome_09 | 1 | Active |
The Completion status is not valid for this Outcome |
| Outcome_10 | 1 | Active |
The Completion status is not valid for this Outcome |
| Outcome_11 | 5 | Changed |
If an outcome code has been returned an actual end date must be returned |
| OutGrade_01 | 1 | Active |
The Outcome grade is not a valid code |
| OutGrade_04 | 1 | Active |
The Outcome grade must not be returned for this Outcome |
| OutGrade_05 | 1 | Active |
The Outcome grade is not valid for this Outcome |
| OutGrade_06 | 1 | Active |
The Outcome grade is not valid for this Outcome |
| PartnerUKPRN_01 | 1 | Active |
The Subcontracted or partnership UKPRN is not valid |
| PartnerUKPRN_02 | 1 | Active |
The Subcontracted or partnership UKPRN must not be on programme aims |
| PartnerUKPRN_03 | 1 | Active |
The Subcontracted or partnership UKPRN must not be the same as the Learning provider UKPRN |
| PHours_01 | 1 | Active |
Planned hours must be returned for this funding model |
| PHours_06 | 1 | Active |
Planned hours must not be less than 278 hours |
| PMUKPRN_01 | 1 | Active |
The UKPRN is not valid |
| Postcode_14 | 1 | Active |
The Postcode is not valid |
| Postcode_15 | 1 | Active |
The Postcode is not in the correct format |
| PostcodePrior_01 | 1 | Active |
The Postcode prior to enrolment is not valid |
| PostcodePrior_02 | 1 | Active |
The Postcode prior to enrolment is not in the correct format |
| PrevUKPRN_01 | 1 | Active |
The UKPRN is not valid |