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Specification of the Individualised Learner Record for 2026 to 2027

Summary of changes

Last updated:
30 January 2026

Version 1 changes

Field:
Employment status monitoring code, LLDD and health problem
Type of change:
Amendment
Details of change:

The following codes with historic end dates have been removed:

  • Employment Intensity Indicator (EII) 1,2,3 and 4
  • LLDD and Health Problem categories (LLDDCat) 1,2 and 3
Field:
Funding model
Type of change:
Removal
Details of change:

Funding model 10 has been removed due to the closure of the provision, all notes and references have been removed from the specification.

Removal of references to Local Authority funded Community learning (Funding model 99 and Source of funding 108).

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

The AFL learning delivery attribute code has been redefined following the removal of Community Learning

  • New Definition: Tailored Learning which is Family learning
  • An update has been made to the reason required to remove Community Learning reference
  • Collection requirements updated to remove Funding Models 99 and 10
Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Removal
Details of change:

The following Learning Delivery monitoring code has been removed due to the removal of funding model 10 -Community Learning provision type (ASL)

Entity:
Learner
Field:
National Insurance Number
Type of change:
Revision
Details of change:

The following Funding model has been added as a collection requirement to the NI Number in the Learner entity

  • Skills Bootcamps (Funding model 37)
Entity:
Learning Delivery
Field:
Funding model
Type of change:
New
Details of change:

New funding model has been added for the following:

  • Funding model 39 has been added to record Growth and Skills Short Course Offer.
Entity:
Learning Delivery
Field:
Funding model
Type of change:
Revision
Details of change:

The Notes have been updated to include the following:

  • New funding model for Growth and Skills Short Course Offer are for aims starting from 1 August 2026.
Entity:
Learning Delivery
Field:
Programme type
Type of change:
New
Details of change:

New programme type has been added for the following:

  • Programme type 34 has been added to record Growth and Skills Offer Apprenticeship Units
Entity:
Learner
Field:
Planned learning hours, National Insurance Number
Type of change:
Revision
Details of change:

Growth and Skills Short Course Offer (Funding model 39) has been added as a collection requirement to the following in the Learner entity:

  • National Insurance Number field
  • Planned Learning Hours field
Entity:
Prior Attainment
Type of change:
Revision
Details of change:

Growth and Skills Short Course Offer (Funding model 39) has been added as a collection requirement to the Prior Attainment entity.

Entity:
Learner Employment Status
Field:
Employment Status Monitoring Type
Type of change:
Revision
Details of change:

Growth and Skills Short Course Offer (Funding model 39) has been added as a collection requirement to the following:

  • Learner Employment Status entity
  • Agreement Identifier
  • The Employment Status Monitoring type: Length of Employment
Entity:
Learning Delivery
Field:
Learning Delivery Funding and Monitoring Type, Contract Reference Number
Type of change:
Revision
Details of change:

Growth and Skills Short Course Offer (Funding model 39) has been added as a collection requirement to these fields in the Learning Delivery entity:

  • Contract Reference Number
  • The Learning and Delivery Funding and Monitoring type: Learning Support Funding (LSF)
Entity:
Learning Delivery
Type of change:
Removal
Details of change:

The following fields have been removed:

  • Planned hours
  • Actual Hours for Off the Job Training
  • Additional Delivery Hours
Entity:
Learning Delivery, Hours Record
Field:
Hours Type, Hours Code, Hours Amount
Type of change:
New
Details of change:

A new Hours Record entity has been added to record hours data to support the expansion of hours data being recorded in the ILR.

This entity contains the following:

  • Hours Type (HRSType)
  • Hours Code (HRSCode)
  • Hours Amount (HRSAmount)

The following types and codes are listed in this entity:

  • HRS 1 Planned hours for off the job training of an apprenticeship programme
  • HRS 2 Planned hours for a T Level programme
  • HRS 3 Actual hours for off the job training of an apprenticeship programme
  • HRS 4 Planned hours for off the job training due to a reduction in prior learning
  • HRS 5 The size of the Tailored Learning course
  • HRS 6 Additional Delivery Hours
  • HRS 7-10 Unassigned codes allocated
Entity:
Learning Delivery, Apprenticeship Financial Record
Field:
Apprenticeship Financial Type, Apprenticeship Financial Code
Type of change:
New
Details of change:

A new Financial Type field has been added for when the price of an apprenticeship is reduced:

  • RIP Price Reduction

A new code has been added to record the reduction in the total negotiated price for the reduction in prior learning:

  • Code 1 Price reduction due to prior learning
Field:
Agreement identifier
Type of change:
New
Details of change:

New field has been added into the Employment status entity for the following:

  • Agreement Identifier (AgreemId) to link the ILR record to the Employer Organisation
Entity:
Learning Delivery HE
Field:
Country of Permanent Address
Type of change:
Revision
Details of change:

The Notes section has been updated to include the following:

  • HESA uses external coding frames to ensure alignment and consistency. The country coding frames used by HESA follow the National Statistics Country Classification 2006 (NSCC) code labels. HESA includes the ISO 3166-1 description [text in brackets] within the valid entry labels to ensure that labelling standards, both UK and international, are available only for cross-referencing. HESA does not insist that Higher Education providers display these additional descriptions in their own output.
  • HESA follow the guidance provided by the above frameworks in HESA coding manuals (where Taiwan is referenced for example) and HESA provide additional guidance on this, for example: “Taiwan (TW) - The United Kingdom acknowledges the position of the Chinese Government that Taiwan is a province of China and recognises the Chinese Government as the sole legal government of China. The United Kingdom does not recognise Taiwan as a state and does not have diplomatic relations with Taiwan. However, because the United Kingdom accepts passports issued by the Taiwanese Authorities for immigration purposes, it is necessary to use a separate country code TW for Taiwan in both the domicile and nationality fields. This has no bearing on the United Kingdom’s position on Taiwan’s status.”
Entity:
Learning Delivery HE
Field:
Country of Permanent Address
Type of change:
Revision
Details of change:

The Country of Permanent Address (PERMADDCOUNTRY) field has been updated with a code change.

A Valid To date of 31 July 2026 has been added to the following code:

  • XL Channel Islands not otherwise specified
Entity:
Learning Delivery HE
Type of change:
Removal
Details of change:

The Completion of Year Instance (FUNDCOMP) has been removed for 2026/27.

Field:
Assessment organisation ID
Type of change:
Changed
Details of change:

Change to End point assessment organisation ID field:

  • Field name has changed to Assessment organisation ID
  • Schema name remains unchanged (EPAOrgID)
  • Field changed from 7 to 8 characters
Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Changed
Details of change:

Addition of new Source of funding codes and a change to the Unassigned codes attribute field:

  • Hull and East Yorkshire Combined Authority (SOF 124)
  • The Lancashire Combined County Authority (SOF 125)
  • Greater Lincolnshire Combined County Authority (SOF 126)
  • Devon and Torbay Combined County Authority (SOF 127)
  • Buckinghamshire Council (SOF 128)
  • Surrey County Council (SOF 129)
  • Warwickshire County Council (SOF 130)
  • Unassigned codes (SOF 131-150)
Field:
Contract Reference Number
Type of change:
Revision
Details of change:

The following field has been removed from the collection requirements for Funding model 36

  • Contract Reference Number