R01 error guidance

Guidance for understanding the ILR and correcting data.

Prepare for R03 by correcting your data from the R02 submission. Your reports will indicate what can be corrected to ensure the dataset is accepted.


PriorAttain_01

Error message

The Prior attainment has not been returned.

Rationale and guidance

For 2021 to 2022 Prior Attainment is now recorded as an entity, the error is triggering as the prior attainment has not been added for an applicable programme. Please review the migration specification for details of how to record the new prior attainment, once added the error will clear.


PlanLearnHours_01

Error message

The planned learning hours have not been returned

Rationale and guidance

This error triggers were the planned hours field has not been returned for an applicable programme, to correct the error please record using the ILR specification for details if required.


R131

Error message

There must be a prior attainment record matching the earliest learning aim start date of the learner.

Rationale and guidance

This error triggers where the prior attainment record does not match the learning aim start date. The prior attainment entity includes a 'date applies from' field to ensure that prior attainment records are accurate. To correct this error please ensure that the prior attainment record date is correct. Further information is available in the ILR specification.


PlanEEPHours_01

Error message

The Planned employability, enrichment and pastoral hours have not been returned

Rationale and guidance

This error triggers were the planned employability, enrichment and pastoral hours field has not been returned for a 16-19 programme, to correct the error please enter the record using the 16-19 funding guidance for information if required.


R63

Error message

A core aim is missing. It's required for this type of funding model. Check you've recorded the learner's core aim by recording code '5' in the AimType field against one of the learning aims.

Rationale and guidance

This error triggers where the core aim has not been recorded for a 16-19 programme using funding model 25. These are mandatory aims that must be recorded. Guidance for recording this data can be found in the Provider Support Manual.


EmpStat_08

Error message

An Employment status record has not been returned that applies prior to the Learning start date

Rationale and guidance

This error is triggered when an Employment Status record has not been returned, prior to the learning start date.

An employment status prior to learning is required for this funding provision.


PlanLearnHours_03

Error message

The sum of the Planned learning hours and the Planned employability, enrichment and pastoral hours must not be zero.

Rationale and guidance

This error triggers where a learner has been recorded on a 16-19 funded programme and the hours field has been populated with 0 hours, to correct this error please enter the correct value into the field.


LearnDelFAMType_81

Error message

The Full funding indicator is not valid for this learning aim

Rationale and guidance

This error triggers for adult skills funded learners, aged 24 and over who started a qualification after the 31st of July 2020, where full funding is not applicable. Please check the learner’s eligibility using the AEB funding rules, where the learner is eligible due to one of the exemptions listed in the validation rule please ensure that this is added to the data to pass validation. Where the learner is not eligible to receive full funding, co-funding may be available and should be recorded using FFI2 which will then clear the error.


EmpStat_13

Error message

The Employer identifier is not valid

Rationale and guidance

If a learner has been enrolled on an Apprenticeship for longer than 60 days the default employer identifier of 999999999 can no longer be used, to correct the error you will need to obtain the correct employer identifier from the EDRS Service.


AFinDate_03

Error message

Apprenticeship financial record date' is wrong. It can't be after the file preparation date. Check apprenticeship financial record date is correct.

Rationale and guidance

Apprenticeship financial records must be accurate and a true reflection on the cost of an apprenticeship or a payment for co-investment received from the employer. Due to this requirement a TNP or PMR record cannot have a future date recorded as this would reflect an estimated cost rather than actual values. To clear this error please amend the financial records to ensure that they are accurate and dated before the ILR submission is made.