Validation rules by category
- Last updated:
- 22 October 2026
| Rule name | Version | Status | Error message |
|---|---|---|---|
| CompStatus_01 | 1 | Active |
The Completion status is not a valid code |
| CompStatus_02 | 1 | Active |
The Learning actual end date must not be returned for this Completion status |
| CompStatus_03 | 1 | Active |
The Learning actual end date must be returned for this Completion status |
| CompStatus_04 | 1 | Active |
The Outcome must be returned for this completion status |
| CompStatus_05 | 1 | Active |
The Completion status is not valid for this Outcome |
| CompStatus_06 | 1 | Active |
The Completion status is not valid for this Outcome |
| CompStatus_07 | 1 | Active |
The completion status has not been returned |
| CompStatus_08 | 1 | Active |
The completion status has not been returned |
| CompStatus_09 | 1 | Active |
The completion status should be' The learner has completed the learning activities leading to the learning aim' |
| CompStatus_10 | 1 | Active |
If the Outcome is 'Achieved' then the Completion status must not be 'The learner is continuing or intending to continue the learning activities leading to the learning aim' |
| CompStatus_11 | 1 | New |
Completion status 6 must not be returned for Growth and Skills Offer Apprenticeship Units |
| ConRefNumber_03 | 1 | Active |
The Contract reference number must not be returned for this Funding model |
| DateEmpStatApp_01 | 1 | Active |
The Date employment status applies must not be after the current teaching year |
| DateEmpStatApp_02 | 1 | Active |
The Date employment status applies must not be before 1 August 1990 |
| DateOfBirth_01 | 1 | Changed |
The Date of birth must be returned |
| DateOfBirth_02 | 1 | Changed |
The Date of birth should be returned |
| DateOfBirth_04 | 1 | Active |
The learner is 115 or over |
| DateOfBirth_05 | 1 | Deleted |
The learner is under 4 |
| DateOfBirth_06 | 1 | Active |
The learner is under 13 |
| DateOfBirth_07 | 1 | Active |
The learner is 25 or over so the Source of funding must not be 16-19 funding |
| DateOfBirth_12 | 1 | Deleted |
The learner is under 19 and the Community Learning provision is PCDL or NLDC |
| DateOfBirth_13 | 1 | Active |
The learner is OfS funded and should not be under 16 years old |
| DateOfBirth_14 | 1 | Active |
The learner is under 18 |
| DateOfBirth_20 | 1 | Active |
The learner is under 19 and the Source of funding is not 16-19 funding |
| DateOfBirth_23 | 1 | Active |
The Date of birth has not been returned |
| DateOfBirth_24 | 1 | Active |
The Unique learner number has been returned and the Date of birth has not been returned |
| DateOfBirth_25 | 3 | Changed |
The learner is under 19 |
| DateOfBirth_26 | 1 | Active |
The learner is under 19 and financed by an Advanced Learner Loan |
| DateOfBirth_27 | 1 | Active |
The learner's Date of birth is on or after the start of the current teaching year |
| DateOfBirth_30 | 1 | Active |
The learner is between 19 and 24 and has an Education health plan, and the Funding model and/or Source of funding is not the 16-19 funded |
| DateOfBirth_32 | 1 | Active |
The learning aim started on or after 1 August 2015 and the learner is 24 or over and the aim is Level 3 or above and the Funding model is Adult skills |
| DateOfBirth_34 | 1 | Active |
The learner is recorded as a High Needs Student but there is no Education health care plan recorded |
| DateOfBirth_37 | 1 | Active |
The learner is 19 or over and the planned duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_40 | 1 | Active |
The learner is 19 or over and the actual duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_46 | 1 | Active |
The planned duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_47 | 1 | Active |
The actual duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_48 | 1 | Active |
The learner is not over the school leaving age |
| DateOfBirth_49 | 1 | Active |
The learning aim started on or after 1 August 2016 and the learner is 24 or over and the aim is Level 3 or above and the Funding model is Adult skills |
| DateOfBirth_55 | 1 | Active |
The learning aim started on or after 1 August 2017 and the learner is 24 or over and the aim is Level 3 or above and the Funding model is Adult skills |
| DateOfBirth_56 | 1 | Active |
The learning aim started on or after 1 August 2024 and the learner is 24 or over and the aim is Level 3 or above and the Funding model is Adult Skills Fund |
| DateOfBirth_57 | 1 | Active |
The planned duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_58 | 1 | Active |
The actual duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_59 | 1 | Active |
The learner must not be 25 or over at the start of the learning for a funded foundation apprenticeship standard programme |
| DateOfBirth_60 | 1 | Active |
The learner is not able to be funded for a level 7 apprenticeship because they are either over 21 or are under 25 and are not an apprentice care leaver or have an EHC plan. |
| DateOfBirth_61 | 1 | New |
The learner must be 19 or over at the start of the learning aim |
| DateOfBirth_62 | 3 | New |
The learner is under 19 |
| DateOfBirth_63 | 3 | New |
The learner is under 19 on the aim start date |
| DD01 | 1 | Active |
N/A |
| DD04 | 1 | Active |
N/A |
| DD05 | 1 | Active |
N/A |