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  3. Summary of changes
Specification of the Individualised Learner Record for 2025 to 2026

Summary of changes

Updated:
17 April 2025
Published:
17 April 2025

Version 2 changes

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

The Full Funding Indicator learning delivery monitoring code (FF1) collection requirements have been updated to remove Tailored Learning

Entity:
Learning Delivery Funding and Monitoring (FAM)
Field:
Learning Delivery Funding and Monitoring Code
Type of change:
Revision
Details of change:

The following DAM codes have been extended to the 31st of July 2026

  • DAM code 013
  • DAM code 015
Entity:
Learning Delivery Funding and Monitoring (FAM)
Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

The following Learning Delivery and Monitoring (LDM) codes have name changes:

  • LDM 331: Name changed from Prince's Trust TEAM Programme to King's Trust TEAM Programme
  • LDM 378: Name change from Adult Level 3 Offer to Level 3 Free Courses for Jobs Offer

The following Learning Delivery and Monitoring (LDM) codes are removed:

  • LDM 358: Extended Allocated Non-Levy Apprenticeships
  • LDM 377: 19-24 Traineeship (2020 procurement)
  • LDM 384: T Levels for Adults Pilot
Field:
LLDD and health problem category
Type of change:
Revision
Details of change:

An end date of the 31st of July 2025 has been added to LLDDCat 15 (Asperger's syndrome)

Entity:
Learning Delivery
Field:
Contract Reference Number
Type of change:
Revision
Details of change:

The Notes has been amended to the Contract Reference Number field to include the following clarification for Apprenticeships:

  • For participating providers only (see Provider Support Manual) this field is completed with the Employer Agreement ID found in the Apprenticeship service and is a 6 character string.

  • This Contract Reference Number field in the ILR must match the Employer Agreement ID in the Apprenticeship Service. This field must be completed on all learning aims within the learning programme that have the same Employer Agreement ID.

Entity:
Learner, Learning Delivery, Learner Funding and Monitoring, Learning Delivery HE, Learning Delivery Funding and Monitoring (FAM), Learner Employment Status
Type of change:
Revision
Details of change:

All ESFA references have been removed from the ILR Specification.

Version 1 changes

Entity:
Learner
Type of change:
Revision
Details of change:

A follow up change due to the previous year’s removal of the destination and progression entity. We are reverting the minimum occurrence of learners from 0 to 1 to ensure at least one learner is present in a file submission.

Entity:
Learner Funding and Monitoring
Type of change:
Revision
Details of change:

The maximum occurrences of the Learner Funding and monitoring entity has been increased from 15-17

Entity:
Learner
Field:
National Insurance Number
Type of change:
Revision
Details of change:

The specification has been amended to reflect spaces are allowed in the National Insurance Number. The Valid Entries section has been amended to reflect this:

Changed from:

A valid national insurance number in the format XXnnnnnnX, where X is alphabetic and n is numeric. The first character of the NI number must not be D, F, I, Q, U or V, the second character must not be D, F, I, O, Q, U or V, characters 3 to 8 must be numeric and character 9 must be A, B, C, D.

Changed to:

A valid national insurance number in the format XXnnnnnnX, where X is alphabetic and n is numeric. The first character of the NI number must not be D, F, I, Q, U or V, the second character must not be D, F, I, O, Q, U or V, characters 3 to 8 must be numeric and character 9 must be A, B, C, D or space.

Entity:
Learner
Type of change:
Removal
Details of change:

The Contact Preference entity has been removed for 2025 to 2026

Entity:
Learner Funding and Monitoring
Field:
Learner funding and monitoring type
Type of change:
New
Details of change:

New Learner Funding and Monitoring types and codes have been added for minimum planned teaching hours for English and Maths eligible qualifications for counting towards the 16-19 Maths and English condition of funding:

English Minimum Hours (EMH)

  • EMH 1: Student has at least the minimum classroom teaching hours planned for an eligible English qualification
  • EMH 2: Student does not have at least the minimum classroom teaching hours planned for an eligible English qualification

Maths Minimum Hours (MMH)

  • MMH 1 Student has at least the minimum classroom teaching hours planned for an eligible maths qualification
  • MMH 2: Student does not have at least the minimum classroom teaching hours planned for an eligible maths qualification
Entity:
Learning Delivery
Field:
Delivery Location Postcode
Type of change:
Revision
Details of change:

The Notes has been amended to the Delivery Location Postcode field to include the following:

Changed from:

  • Where delivery is at more than one location, record the postcode of the location at which the majority of learning is delivered.
  • Where provision is delivered away from a learning centre, for example distance or e-learning, the following code should be entered: ZZ99 9ZZ.
  • Where the delivery point is a building site without a postcode the local provider's postcode should be used.
  • This should be the delivery location at start. There is no requirement for providers to update this information if the learner's delivery location changes.
  • For learners undertaking HE learning where the majority of learning takes place in the workplace, the postcode of the HE centre (or college) should be recorded in the HE centre location postcode field in the Learning Delivery HE entity.

Changed to:

  • Where delivery is at more than one location, record the postcode of the location at which the majority of learning is delivered.
  • Where provision is delivered at an employer’s site or other location than a provider’s own site, the postcode of that site should be used.
  • Where the delivery point is a building site without a postcode the local provider's postcode should be used.
  • Where provision is delivered by distance or e-learning, the following code should be entered: ZZ99 9ZZ. This should be based on where the learner undertakes the learning, for example if a tutor is on-site at a provider’s campus delivering provision to learners who are logged on from home, the distance learning postcode should be used.
  • You should NOT use a learner’s home postcode as the delivery location postcode to indicate that the learning aim being delivered by distance learning.
  • All provision delivered face to face should have a valid postcode, whether it is the provider’s site postcode or the postcode of another location where the provision is being delivered. The ZZ99 9ZZ postcode should only be used where the majority or all of the learning is being delivered remotely.
  • This should be the delivery location at start. There is no requirement for providers to update this information if the learner's delivery location changes.
  • For learners undertaking HE learning where the majority of learning takes place in the workplace, the postcode of the HE centre (or college) should be recorded in the HE centre location postcode field in the Learning Delivery HE entity.
Entity:
Learning Delivery
Type of change:
Removal
Details of change:

The following fields have been removed:

  • Framework code
  • Pathway
Field:
Employer Identifier, Employment Status Monitoring Type, Learning Delivery Funding and Monitoring Type
Type of change:
Removal
Details of change:

Due the removal of the Framework code and Pathway fields, Apprenticeship Frameworks have been removed as a collection requirement from the following:

  • Employer Identifier (EmpID)
  • Length of employment (LOE)
  • Eligibility for Enhanced Apprenticeship Funding (EEF)
Entity:
Learning Delivery
Field:
Programme type
Type of change:
Removal
Details of change:

Due the removal of the Framework code and Pathway fields, the following programme type codes have been removed from the Programme type field:

  • 2: Advanced Level Apprenticeship
  • 3: Intermediate Level Apprenticeship
  • 20: Higher Apprenticeship - level 4
  • 21: Higher Apprenticeship - level 5
  • 22: Higher Apprenticeship - level 6
  • 23: Higher Apprenticeship - level 7+
Entity:
Learning Delivery
Field:
Contract Reference Number
Type of change:
Revision
Details of change:

The collection requirements of this field has changed to include the following:

  • Apprenticeships (FundModel 36)
Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Change
Details of change:

The Following changes have been made to the SOF learning delivery Funding and monitoring type

New codes:

SOF 121 East Midlands Combined County Authority

SOF 122 York and North Yorkshire Combined Authority

SOF 123 Cornwall council

Amendments:

Unassigned codes changes to 124 - 130

SOF code 118 name changed to South Yorkshire Mayoral Combined Authority

Deletion:

SOF 108 has been removed for 2025 to 2026

Entity:
Learning Delivery Funding and Monitoring (FAM)
Field:
Learning Delivery Funding and Monitoring Type
Type of change:
New
Details of change:

A new Learning Delivery Funding and Monitoring type and codes have been added for recording events as they occur during learning:

Event Indicator (EVI)

  • EVI 1: Offer of an interview for a role which matches skills acquired
  • EVI 2: Offer of a new role or added responsibilities with existing employer
  • EVI 3: Receipt of plan from learner to acquire new self-employment opportunities or contracts
  • EVI 4: Checked HGV Provisional licence
  • EVI 5: Passed HGV ADR (dangerous goods) exam
  • EVI 6: Passed HGV PDP (petroleum driver passport) exam
  • EVI 7: Passed HGV Part 4 of the driver certificate of professional competence
  • EVI 8: Received HGV Evidence that CPC has been brought up to date
  • EVI 9: Taken HGV Part 3b of the driver certificate of professional competence: On-Road Driving
  • EVI 10:Passed HGV Part 3b of the driver certificate of professional competence: On-Road Driving
Entity:
Learning Delivery HE
Field:
Qualification on Entry
Type of change:
Revision
Details of change:

The Qualification on Entry (QUALENT3) field has been updated with code changes and the Notes to reflect this.

A Valid To date of 31 July 2025 has been added to codes in the list.

The following new codes have also been added:

  • C31: Higher National Certificate (HNC)
  • J31: Higher National Diploma (HND)
  • C82: Other qualification or mixture of qualifications at Level 4
  • D82: Qualification at Level 8
  • H82: Other Qualification at Level 6
  • J82: Other qualification or mixture of qualifications at Level 5
  • M82: Other qualification or mixture of qualifications at Level 7
  • P82: Other qualification or mixture of qualifications at Level 3
  • Q82: Level 2 qualification(s)
  • R82: Level 1 qualification(s)
  • P60: A/AS Level
  • J51: Art and Design foundation course at HE level
  • P66: International Baccalaureate (IB) Diploma/Certificate
  • X07: HE Access course
Entity:
Learning Delivery HE
Field:
Occupation Code
Type of change:
Revision
Details of change:

The short name (XML Entity Name) has changed from SOC2000 to SOC.

The field has also been updated with SOC2020 codes. Valid To dates of 31 July 2025 have been added where the codes do not appear in the SOC2020 list.

Entity:
Learning Delivery HE
Field:
Socio-Economic Classification
Type of change:
Revision
Details of change:

Socio-Economic Indicator has changed long name to Socio-Economic Classification.

Entity:
Learning Delivery HE
Field:
UCAS Scheme Code
Type of change:
Revision
Details of change:

UCAS Application Code has changed long name to UCAS Scheme Code and short name (XML Entity Name) to UCASSCHEMECODE.

Entity:
Learning Delivery HE
Field:
Major Source of Tuition Fees
Type of change:
Revision
Details of change:

The Major Source of Tuition Fees (MSTUFEE) field has been updated with code changes and the Notes to reflect this.

A Valid To date of 31 July 2025 has been added to codes in the list.

The following new codes have also been added:

  • 92: Research council
  • 95: Overseas funding
  • 93: Charitable foundation
  • 94: UK armed forces
Entity:
Learning Delivery HE
Field:
Country of Permanent Address
Type of change:
Revision
Details of change:

Domicile field has changed long name to Country of Permanent Address and short name (XML Entity Name) PERMADDCOUNTRY.

Entity:
Learner Funding and Monitoring, Learning Delivery Work Placement
Field:
Accommodation, GCSE English qualification grade, GCSE maths qualification grade, Learning support cost
Type of change:
Revision
Details of change:

The below fields Collection Requirements have been revised to include T-level provision. These revisions will not affect validation or data submissions. Accommodation GCSE English qualification grade GCSE maths qualification grade

Learning support cost Date Employment Status Applies Employment Status High needs students Learner support reason Special educational needs Eligibility for 16-19 disadvantage funding GCSE Maths condition of funding GCSE English condition of funding Free Meals Eligibility

Work Placement Employer Identifier Work Placement End Date Work Placement Hours Work Placement Mode Work Placement Start Date

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

The below Sources of Funding (SoF) descriptions have been revised to remove reference to ESFA. This will not affect validation or data submissions. SoF 105 - Adult funded SoF 107 - 16-19 funded

Field:
Funding model
Type of change:
Revision
Details of change:

The Funding model (FM) 99 description has been amended to remove reference to ESFA. This will not affect validation or data submissions.