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  3. Summary of changes
Specification of the Individualised Learner Record for 2020 to 2021

Summary of changes

Updated:
28 August 2020
Published:
02 June 2020
From

Education and Skills Funding Agency

Version 2 changes

Field:
Employment status monitoring code
Type of change:
New code
Details of change:

A Benefit Status Indicator has been added:

Code 6 'Learner is in receipt of other state benefits'

Field:
Planned learning hours, Planned employability, enrichment and pastoral hours
Type of change:
Change
Details of change:

The Planned Learning Hours and Planned Employability, Enrichment and Pastoral Hours fields collection requirements have been updated. The collection requirement 'T Level transition programme (Programme Type 30) has been added for these fields.

Field:
Completion status
Type of change:
Revision
Details of change:

Revision of the Notes section to include:

Failure to update the Completion status may negatively impact on student reporting in retention measures in 16 to 18 performance tables (i.e. a completed aim incorrectly recorded as either Code 1 ‘continuing’ or Code 3 ‘withdrawn’).

Field:
Completion status
Type of change:
Revision
Details of change:

Revision to the Reason Required and changed from:

To monitor the degree of completion of learning activities in the sector. To calculate the retention element of 16-19 (excluding Apprenticeships) funding.

Entity:
Learner Funding and Monitoring
Type of change:
Revision
Details of change:

Version 1 change not included in the Version 1 Summary of Changes:

The maximum number of occurrences for the Learner Funding and Monitoring entity has changed from 17 to 15.

Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Revision
Details of change:

The following has been added to the Devolved area monitoring field as a collection requirement:

Funding model 10 - Community Learning

Field:
National Insurance Number
Type of change:
Revision
Details of change:

Revision to the Notes section and changed from: Active benefits are currently: Universal Credit, Job Seekers Allowance (JSA) and Employment Support Allowance - Work Related Activity Group (ESA (WRAG)).

Field:
Outcome Code
Type of change:
Revision
Details of change:

Revision to the Reason Required and changed from:

Destination reporting, Traineeship success measures and DfE completion and attainment measure

Field:
Planned hours
Type of change:
Revision
Details of change:

The collection requirements for the Planned Hours field have been revised. The collection requirement 'T Level transition programme (Programme Type 30) has been removed.

Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Revision
Details of change:

Source of Funding indicator has been added for North of Tyne Combined Authority who will receive an adult education budget.

SOF 117 North of Tyne Combined Authority

Field:
Percentage not Taught by this Institution, Percentage Taught in First LDCS Subject, Percentage Taught in Second LDCS Subject, Percentage Taught in Third LDCS Subject
Type of change:
Revision
Details of change:

Field length has been changed from 4 characters to 5 characters to ensure the field length and notes are consistent and ensures the accurate value can be returned.

Version 1 changes

Type of change:
Revision
Details of change:

References to Higher Education in Further Education: Students survey (HEIFES) have been changed.

Field:
Sex
Type of change:
Revision
Details of change:

Update to the Notes section of this field

Field:
LLDD and health problem category
Type of change:
Revision
Details of change:

Text change to attribute code 4: Visual impairment

Field:
Learner funding and monitoring type, Learner funding and monitoring code
Type of change:
Removal of codes
Details of change:

The following attribute codes have been removed:

  • Learner support reason - LSR

    LSR 61: ESF funded learner receiving childcare support

  • Free Meals Eligibility - FME

    FME 1: 14-15 year old learner is eligible for free meals

  • All Pupil Premium Funding Eligibility - PPE
    Detail as follows:

    PPE 1: Learner is eligible for Service Child premium

    PPE 2: Learner is eligible for Adopted from Care premium

    PPE 3-5: Unassigned

Entity:
Learner Employment Status
Type of change:
Removal of field
Details of change:

The Agreement Identifier field: AgreeId has been removed

Field:
Employment Status Monitoring Type, Employment status monitoring code
Type of change:
New code
Details of change:

A Benefit Status Indicator has been added:

BSI 5: Learner is in receipt of Employment and Support Allowance (all categories)

The following attribute codes now have a Valid To date of 31/07/2020

BSI 2: Learner is in receipt of Employment and Support Allowance - Work Related Activity Group (ESA WRAG)

BSI 3: Learner is in receipt of another state benefit other than JSA, Universal Credit or ESA (WRAG)

Revision to the Notes section: For learners starting on or after 1 August 2020 use code BSI 5 for learners in receipt of Employment and Support Allowance (all categories).

Field:
Planned hours
Type of change:
Revision
Details of change:

Definition changed from:

For apprenticeships this field collects the Planned off-the-job training hours (as defined in the funding rules) by the training provider, sub-contracted training providers and the employer.

Field:
Planned hours
Type of change:
Revision
Details of change:

Change of Reason required from:

To provide information about the quantum of off-the-job training delivered. To help demonstrate compliance with the funding rules.

Entity:
Learning Delivery
Field:
Planned hours
Type of change:
Revision
Details of change:

The Notes section for Planned Hours have been updated to include T-levels.

The Collection requirements have been updated to include T-levels:

  • T-level programme (FundModel 25, ProgType 31)
  • T-level transition programme (FundModel 25, ProgType 30)
Field:
Actual Hours for Off the Job Training
Type of change:
New Field
Details of change:

This field collects the total Actual off-the-job training hours (as defined in the funding rules) that is delivered to the individual apprentice over the practical period of the apprenticeship (before gateway). This should be entered at the end of the apprenticeship programme.

Field:
Programme type
Type of change:
New codes
Details of change:

Two new programme types have been added to include T-level programmes:

  • Programme type 30: T-level transition programme
  • Programme type 31: T-level programme
Field:
Learning Start Date Postcode
Type of change:
Revision
Details of change:

The Learning Start Date Postcode field collection requirements have been amended to include Aim Type 4.

Field:
Withdrawal Reason
Type of change:
Revision
Details of change:

Withdrawal reason attribute code 48: Definition changed to Industry placement. This has been changed from Industrial placement.

Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Removal of codes
Details of change:

The following attribute codes have been removed:

  • All National Skills Academy Indicator - NSA

    Detail as follows:

    NSA 1-20: National skills academy indicator. Valid to date 31/07/2016

  • All Work Programme Participation - WPP

    Detail as follows:

    WPP1: Work programme participation

  • All Percentage of Online Delivery - POD

    Detail as follows:

    POD 1-7: Percentage of online delivery

  • All HE Monitoring - HEM

    Detail as follows:

    HEM 1,3 and 5 - HE monitoring

Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Revision
Details of change:

The devolved area monitoring (DAM) code occurrences have been increased from 4 to 6.

Entity:
Learning Delivery HE
Type of change:
Revision
Details of change:

Aim Type 1 is no longer a collection requirement for the following Learning Delivery HE fields:

Field:
Type of Instance Year, Mode of Study, Level Applicable to Funding Council HESES, Completion of Year of Instance, Student Instance FTE, Equivalent or Lower Qualification
Type of change:
Revision
Details of change:

Aim Type 1 is no longer a collection requirement for these Learning Delivery HE fields.

Field:
Type of Instance Year
Type of change:
Revision
Details of change:

Type of Instance Year Attribute Codes 3,4 and 5 have been removed.

Notes section updated to include:

Learners who were previously coded as codes 3,4 or 5 should be recoded as 2 for 2020 to 2021.

Field:
Student Instance FTE
Type of change:
Revision
Details of change:

Field length has been changed from 4 characters to 5 characters to ensure the field length and notes are consistent and ensures the accurate value can be returned.

Field:
Percentage Taught in First LDCS Subject, Percentage Taught in Second LDCS Subject, Percentage Taught in Third LDCS Subject
Type of change:
Revision
Details of change:

For the percentage taught in the first, second and third LDCS subjects, the field definition has been changed from:

The proportion of Learning Directory Classification System (LDCS) fields indicate the relative percentage of the current year of programme of study that the LDCS subject area(s) make up. This field, PCSLDCS and PCTLDCS should be considered as a block of related data.

Type of change:
Revision
Details of change:

In the 'Coverage of the ILR', the following has been changed from:

A single learner record should be returned for this learner detailing all of the learning aims that they are undertaking.

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Definition change
Details of change:

The following references have been changed

ACT 1: Levy paying Providers

ACT 2: Non-levy paying Providers