Validation rules for Apprenticeships
- Last updated:
- 22 October 2026
| Rule name | Version | Status | Error message |
|---|---|---|---|
| NINumber_01 | 1 | Active |
The National Insurance number is not in the correct format |
| NINumber_02 | 1 | Active |
The National Insurance number must be returned for this learner |
| OrigLearnStartDate_01 | 1 | Active |
The Original learning start date must not be more than 10 years before the Learning start date |
| OrigLearnStartDate_02 | 1 | Active |
The Original learning start date must not be on or after the Learning start date |
| OrigLearnStartDate_04 | 1 | Active |
The Restart indicator has not been returned |
| OrigLearnStartDate_07 | 1 | Active |
The Learning aim reference is not valid in the LARS database for this Funding model on this Original learning start date |
| OrigLearnStartDate_09 | 1 | Active |
The Original learning start date for this funding model must not be before 1 May 2017 |
| OTJActHours_01 | 1 | Deleted |
Actual Hours for Off the Job Training must be returned on the programme aim |
| OTJActHours_02 | 1 | Deleted |
Actual Hours for Off the Job Training must be returned |
| OTJActHours_03 | 1 | Deleted |
Actual Hours for Off the Job Training must be returned for withdrawn learners |
| Outcome_01 | 1 | Active |
The Outcome is not a valid code |
| Outcome_04 | 1 | Active |
The Achievement date must not be returned for this Outcome |
| Outcome_05 | 1 | Active |
The Learning actual end date must be returned for this Outcome |
| Outcome_09 | 1 | Active |
The Completion status is not valid for this Outcome |
| Outcome_10 | 1 | Active |
The Completion status is not valid for this Outcome |
| Outcome_11 | 1 | Active |
If an outcome code has been returned an actual end date must be returned |
| Outcome_12 | 1 | Active |
If the Learning Actual End Date has been returned then the Outcome must be returned |
| OutGrade_01 | 1 | Active |
The Outcome grade is not a valid code |
| OutGrade_04 | 1 | Active |
The Outcome grade must not be returned for this Outcome |
| OutGrade_05 | 1 | Active |
The Outcome grade is not valid for this Outcome |
| OutGrade_06 | 1 | Active |
The Outcome grade is not valid for this Outcome |
| PartnerUKPRN_01 | 1 | Active |
The Subcontracted or partnership UKPRN is not valid |
| PartnerUKPRN_02 | 1 | Active |
The Subcontracted or partnership UKPRN must not be on programme aims |
| PartnerUKPRN_03 | 1 | Active |
The Subcontracted or partnership UKPRN must not be the same as the Learning provider UKPRN |
| PHours_01 | 1 | Deleted |
Planned hours must be returned for this funding model |
| PHours_06 | 1 | Deleted |
Planned hours must not be less than 278 hours |
| PHours_08 | 1 | Deleted |
Planned hours must not be less than 187 hours |
| PMUKPRN_01 | 1 | Active |
The UKPRN is not valid |
| Postcode_14 | 1 | Active |
The Postcode is not valid |
| Postcode_15 | 1 | Active |
The Postcode is not in the correct format |
| PostcodePrior_01 | 1 | Active |
The Postcode prior to enrolment is not valid |
| PostcodePrior_02 | 1 | Active |
The Postcode prior to enrolment is not in the correct format |
| PrevUKPRN_01 | 1 | Active |
The UKPRN is not valid |
| PrimaryLLDD_01 | 1 | Active |
The Primary LLDD and health problem is not recorded on one of the LLDD and health problem records |
| PrimaryLLDD_02 | 1 | Active |
The Primary LLDD and health problem is not a valid code |
| PrimaryLLDD_03 | 1 | Active |
There must only be one Primary LLDD and Health problem record |
| PrimaryLLDD_04 | 1 | Active |
The Primary LLDD and health problem is not recorded |
| PriorAttain_01 | 1 | Changed |
The Prior attainment has not been returned |
| PriorAttain_03 | 1 | Active |
The Prior attainment is not a valid code |
| PriorAttain_09 | 1 | Active |
The prior attainment date level applies is after the file preparation date |
| PriorAttain_10 | 1 | Active |
A learner must not have more than one prior attainment record on the same date |
| ProgType_01 | 1 | Active |
The Programme type must be returned for this learning aim |
| ProgType_02 | 1 | Active |
The Programme type must not be returned for this Aim type |
| ProgType_03 | 1 | Active |
The Programme type is not a valid code |
| ProgType_06 | 1 | Active |
The Programme type is not a valid code |
| Protected_ZIP_file | 1 | Active |
ZIP file is password protected and cannot be processed |
| ProvSpecLearnMonOccur_01 | 1 | Active |
The Provider specified learner monitoring occurrence is not 'A' or 'B' |
| R_06 | 1 | Active |
There must not be more than one Learner record with the same Learner reference number |
| R_07 | 1 | Active |
There must not be more than one Learning Delivery record with the same Learner reference number and Aim sequence number combination |
| R_30 | 1 | Active |
All aims that are part of a programme must have a corresponding programme aim with the same Programme type and Standard code |