Validation rules for Apprenticeships
- Last updated:
- 22 October 2026
| Rule name | Version | Status | Error message |
|---|---|---|---|
| DateOfBirth_37 | 1 | Active |
The learner is 19 or over and the planned duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_40 | 1 | Active |
The learner is 19 or over and the actual duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_46 | 1 | Active |
The planned duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_47 | 1 | Active |
The actual duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_48 | 1 | Active |
The learner is not over the school leaving age |
| DateOfBirth_57 | 1 | Active |
The planned duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_58 | 1 | Active |
The actual duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_59 | 1 | Active |
The learner must not be 25 or over at the start of the learning for a funded foundation apprenticeship standard programme |
| DateOfBirth_60 | 1 | Active |
The learner is not able to be funded for a level 7 apprenticeship because they are either over 21 or are under 25 and are not an apprentice care leaver or have an EHC plan. |
| DD01 | 1 | Active |
N/A |
| DD04 | 1 | Active |
N/A |
| DD05 | 1 | Active |
N/A |
| DD06 | 1 | Active |
N/A |
| DD07 | 1 | Active |
N/A |
| DD12 | 1 | Active |
N/A |
| DD13 | 1 | Active |
N/A |
| DD14 | 1 | Active |
N/A |
| DD17 | 1 | Active |
N/A |
| DD18 | 1 | Active |
N/A |
| DD21 | 1 | Active |
N/A |
| DD27 | 1 | Active |
N/A |
| DD28 | 1 | Active |
N/A |
| DD29 | 1 | Active |
N/A |
| DD31 | 1 | Active |
N/A |
| DD32 | 1 | Active |
N/A |
| DD33 | 1 | Active |
N/A |
| DD34 | 1 | Active |
N/A |
| DD35 | 3 | Changed |
N/A |
| DD36 | 1 | Active |
N/A |
| DD37 | 1 | Active |
N/A |
| DD38 | 1 | Active |
N/A |
| DD40 | 1 | Active |
N/A |
| DelLocPostCode_03 | 1 | Active |
The Delivery location postcode is not valid |
| DelLocPostCode_11 | 1 | Active |
The Delivery location postcode is not in the correct format |
| EmpId_01 | 1 | Active |
The Employer identifier is not valid |
| EmpId_02 | 1 | Active |
The Employer identifier does not pass the checksum calculation |
| EmpId_10 | 1 | Active |
The Employer identifier has not been returned |
| EmpId_14 | 1 | Active |
The Employer Identifier has been returned and the Learner's Employment status is 'Not in paid employment' |
| EmpStat_05 | 1 | Active |
The Employment status is not a valid code |
| EmpStat_08 | 1 | Active |
An Employment status record has not been returned that applies prior to the Learning start date |
| EmpStat_09 | 1 | Active |
An Employment status record has not been returned that applies prior to the Learning start date |
| EmpStat_12 | 1 | Active |
The Employment status on the start date of an apprenticeship programme should be employed |
| EmpStat_15 | 1 | Active |
The Employment status on the start date of an apprenticeship programme must not be unknown |
| EmpStat_20 | 1 | Active |
The learner must be in paid employment for this Learning Delivery Monitoring code to be used |
| Entity_1 | 1 | Active |
There are no valid learners in the the Learner record |
| EPAOrgID_01 | 1 | Active |
The end point assessment organisation is not valid for this standard on this planned end date |
| EPAOrgID_02 | 1 | Active |
The End point assessment organisation payment record has been returned but there is no record of the End point assessment organisation |
| EPAOrgID_03 | 1 | Active |
The End point assessment organisation has been returned but there is no record of the associated financial record |
| ESMType_01 | 1 | Active |
The Employment status monitoring type and code is not valid |
| ESMType_02 | 1 | Active |
The learner's Employment status is 'in paid employment' and the Employment intensity indicator has not been returned |