Recording early leavers and transfers
Contents
Transfer from traineeship to a study programme: 16-19 funded learner
Where a 16-19 funded learner transfers from a traineeship programme to a study programme and stays with you as the same provider, the traineeship programme should be closed with a Withdrawal reason of ‘transfer’ (code 40). Any new learning aims being undertaken must be recorded, including a new core aim.
If the learner is continuing with English or maths aims that they have already started, then these are left open and unchanged.
The planned learning hours field may need to be amended. Please refer to the 16-19 funding rates and formula document for more information.
Transfer from traineeship to an apprenticeship
Where a 16-19 or Adult skills funded learner transfers from a traineeship to an apprenticeship and stays with you as the same provider, all aims in the traineeship programme must be closed with a Withdrawal reason of ‘transfer’ (code 40). New aims being undertaken as part of the apprenticeship programme are recorded.
If the learner is continuing with an English or maths aim that they have already started as part of the traineeship programme, then this aim must be recorded as closed and a new aim opened as part of the apprenticeship programme using Funding model code 36.
Funding adjustment for prior learning field must be completed, and the negotiated price (AFinType = TNP) for the apprenticeship programme must take into account any learning already done on these aims.
If an Adult skills funded learner transfers to an apprenticeship with a different provider, all aims in the traineeship programme must be closed and the appropriate Withdrawal reason code recorded.