Contents
R06 error guidance
Guidance for understanding the ILR and correcting data.
Prepare for R07 by correcting the errors from your R06 submission, your errors can be located in the rule violation report.
AFinDate_03
Error message
Apprenticeship financial record date' is wrong. It can't be after the file preparation date. Check apprenticeship financial record date is correct.
Rationale and guidance
Apprenticeship financial records must be accurate and a true reflection on the cost of an apprenticeship or a payment for co-investment received from the employer. Due to this requirement a TNP or PMR record cannot have a future date recorded as this would reflect an estimated cost rather than actual values. To clear this error please amend the financial records to ensure that they are accurate and dated before the ILR submission is made.
EmpStat_08
Error message
An Employment status record has not been returned that applies prior to the Learning start date
Rationale and guidance
This error is triggered when an Employment Status record has not been returned, prior to the learning start date.
An employment status prior to learning is required for this funding provision.
LSDPostcode_04
Error message
The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding
Rationale and guidance
For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.
R131
Error message
There must be a prior attainment record matching the earliest learning aim start date of the learner.
Rationale and guidance
This error triggers where the prior attainment record does not match the learning aim start date. The prior attainment entity includes a 'date applies from' field to ensure that prior attainment records are accurate. To correct this error please ensure that the prior attainment record date is correct. Further information is available in the ILR specification.
LSDPostcode_01
Error message
The Learning start date postcode is not valid.
Rationale and guidance
The postcode entered is not listed on the ONS postcode table. Check the postcode entered is correct and resubmit.
If the postcode is for a new build and is not yet on the ONS postcode table, refer to postcode validation guidance.
PriorAttain_01
Error message
The Prior attainment has not been returned.
Rationale and guidance
For 2021 to 2022 Prior Attainment is now recorded as an entity, the error is triggering as the prior attainment has not been added for an applicable programme. Please review the migration specification for details of how to record the new prior attainment, once added the error will clear.
LearnDelFAMType_81
Error message
The Full funding indicator is not valid for this learning aim
Rationale and guidance
This error triggers for adult skills funded learners, aged 24 and over who started a qualification after the 31st of July 2020, where full funding is not applicable. Please check the learner’s eligibility using the AEB funding rules, where the learner is eligible due to one of the exemptions listed in the validation rule please ensure that this is added to the data to pass validation. Where the learner is not eligible to receive full funding, co-funding may be available and should be recorded using FFI2 which will then clear the error.
ULN_07
Error message
This Unique learner number must not be used.
Rationale and guidance
This rule triggers after the start of January in the current teaching year, it triggers where a learner has a ULN number of 9999999999 and they are enrolled on a programme which lasts longer than 5 days. To clear this error each learner will need a Unique learner number adding to the data, the ULN numbers can be found on the Learner Records Service.
PlanEEPHours_01
Error message
The Planned employability, enrichment and pastoral hours have not been returned
Rationale and guidance
This error triggers were the planned employability, enrichment and pastoral hours field has not been returned for a 16-19 programme, to correct the error please enter the record using the 16-19 funding guidance for information if required.
R59
Error message
There is more than one record for this ULN. There mustn't be multiple records with the same ULN. Check each record has a different ULN.
Rationale and guidance
This rule has been changed from a warning to an error in 20/21 to ensure that multiple learner records are not recorded in the ILR for the same ULN to improve data quality. To clear this error the original learner record should be used to record the new aims when a learner moves to another area of study within the same provider.