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R13 error guidance

Guidance for understanding the ILR and correcting data.

Prepare for R13 by correcting the errors from your R12 submission, your errors can be located in the rule violation report.


R108

Error message

Learner destination and progression' record is missing. As the funded learning aims are now complete, learner destination and progression' must be entered within 2 months of the actual end date of the last aim to be completed. Check 'learner destination and progression' is recorded.

Rationale and guidance

The destination and progression record must be returned within 2 months of the completion of the relevant learning aim.  The 2 month period has expired and a record must be returned, please ensure that the destination records learner refference number and ULN record match the learner record.


R122

Error message

The achievement date is not known, therefore the Date applies to record must be the same as the Learning actual end date.

Rationale and guidance

This error triggers where the learner has been recorded with an actual end date but the ACT “TO” date does not match, until the achievement date is entered this should be the same to pass Validation. Once the achievement date is entered the ACT “TO” date should be changed to match.


PlanEEPHours_01

Error message

The Planned employability, enrichment and pastoral hours have not been returned

Rationale and guidance

This error triggers were the planned employability, enrichment and pastoral hours field has not been returned for a 16-19 programme, to correct the error please enter the record using the 16-19 funding guidance for information if required.


ProgType_01

Error message

The Programme type must be returned for this learning aim

Rationale and guidance

If the learning aim is part of a programme, then the Programme type must be returned as part of the aim record.


R59

Error message

There is more than one record for this ULN. There mustn't be multiple records with the same ULN. Check each record has a different ULN.

Rationale and guidance

This rule has been changed from a warning to an error in 20/21 to ensure that multiple learner records are not recorded in the ILR for the same ULN to improve data quality. To clear this error the original learner record should be used to record the new aims when a learner moves to another area of study within the same provider.


LSDPostcode_04

Error message

The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding

Rationale and guidance

For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.


FundModel_16

Error message

This funding model is not valid for this programme type

Rationale and guidance

Where an aim is returned with funding model 37 (FM37), the programme type returned for the aim must be Skills Bootcamps (ProgType32).


EPAOrgID_03

Error message

'Apprenticeship Financial Record' is missing. As you've returned the 'end point assessment organisation' ID, you also need to return the end point assessment financial details. Check apprenticeship financial record includes the end point assessment price.

Rationale and guidance

Once the End point assessment organisation ID is returned in the ILR the TNP 2 record must also be added to show the financial contribution for the EPA. If the total cost of training has already been recorded under TNP 1, a new TNP 1 and 2 record should be added to show the costing split and the original TNP 1 record should not be amended. This will then clear the error.


LearnDelFAMType_114

Error message

The start date of the learning aim must be between the effective dates of the Free Courses for Jobs category codes

Rationale and guidance

For Free Courses for Jobs aims, the learning aim start date must be between the validity start and validity end dates of the Free Courses for Jobs category codes in the LARS database.


CompStatus_02

Error message

The Learning actual end date must not be returned for this Completion status

Rationale and guidance

The error occurs where the completion status has been set to continuing but there has been a Learning actual end date returned against the learning aim.

Ensure the Learner actual end date is removed if the course has not been completed (completion status = 1).

If the course has been completed then the completion status needs to be amended to reflect this (completion status = 2).

Please review and correct the record appropriately.