Contents
R12 error guidance
Guidance for understanding the ILR and correcting data.
Prepare for R13 by correcting the errors from your R12 submission, your errors can be located in the rule violation report.
LSDPostcode_01
Error message
The Learning start date postcode is not valid.
Rationale and guidance
The postcode entered is not listed on the ONS postcode table. Check the postcode entered is correct and resubmit.
If the postcode is for a new build and is not yet on the ONS postcode table, refer to postcode validation guidance.
LearnDelFAMType_81
Error message
The Full funding indicator is not valid for this learning aim
Rationale and guidance
This error triggers for adult skills funded learners, aged 24 and over who started a qualification after the 31st of July 2020, where full funding is not applicable. Please check the learner’s eligibility using the AEB funding rules, where the learner is eligible due to one of the exemptions listed in the validation rule please ensure that this is added to the data to pass validation. Where the learner is not eligible to receive full funding, co-funding may be available and should be recorded using FFI2 which will then clear the error.
LSDPostcode_04
Error message
The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding
Rationale and guidance
For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.
R108
Error message
Learner destination and progression' record is missing. As the funded learning aims are now complete, learner destination and progression' must be entered within 2 months of the actual end date of the last aim to be completed. Check 'learner destination and progression' is recorded.
Rationale and guidance
The destination and progression record must be returned within 2 months of the completion of the relevant learning aim. The 2 month period has expired and a record must be returned, please ensure that the destination records learner refference number and ULN record match the learner record.
R131
Error message
There must be a prior attainment record matching the earliest learning aim start date of the learner.
Rationale and guidance
This error triggers where the prior attainment record does not match the learning aim start date. The prior attainment entity includes a 'date applies from' field to ensure that prior attainment records are accurate. To correct this error please ensure that the prior attainment record date is correct. Further information is available in the ILR specification.
PriorAttain_01
Error message
The Prior attainment has not been returned.
Rationale and guidance
For 2021 to 2022 Prior Attainment is now recorded as an entity, the error is triggering as the prior attainment has not been added for an applicable programme. Please review the migration specification for details of how to record the new prior attainment, once added the error will clear.
PlanEEPHours_01
Error message
The Planned employability, enrichment and pastoral hours have not been returned
Rationale and guidance
This error triggers were the planned employability, enrichment and pastoral hours field has not been returned for a 16-19 programme, to correct the error please enter the record using the 16-19 funding guidance for information if required.
R59
Error message
There is more than one record for this ULN. There mustn't be multiple records with the same ULN. Check each record has a different ULN.
Rationale and guidance
This rule has been changed from a warning to an error in 20/21 to ensure that multiple learner records are not recorded in the ILR for the same ULN to improve data quality. To clear this error the original learner record should be used to record the new aims when a learner moves to another area of study within the same provider.
EmpStat_08
Error message
An Employment status record has not been returned that applies prior to the Learning start date
Rationale and guidance
This error is triggered when an Employment Status record has not been returned, prior to the learning start date.
An employment status prior to learning is required for this funding provision.
R122
Error message
The achievement date is not known, therefore the Date applies to record must be the same as the Learning actual end date.
Rationale and guidance
This error triggers where the learner has been recorded with an actual end date but the ACT “TO” date does not match, until the achievement date is entered this should be the same to pass Validation. Once the achievement date is entered the ACT “TO” date should be changed to match.