Recording Household situation
Completing the ILR: Recording Household situation
This Learning Delivery FAM field should be used to record the household situation that applies at the start of each learning aim. This does not need to be updated if the household situation subsequently changes.
The household situation must be collected for:
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All ESF funded learning aims that started on or after 1 August 2015, and
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All Adult skills funded and Other adult funded (Funding model 35 or 81) learning aims that started on or after 1 August 2015, for match funding purposes.
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An employer that is not on the apprenticeship service and is funded through a contract for services with the ESFA (FundModel 36, ACT2)
For Adult skills funded traineeship and apprenticeship programmes (Funding model 35), the learner’s household situation at the start of the programme should be recorded on the programme aim (AimType = 1). The household situation field does not need to be collected at the start of each individual component aim.
The household situation field is not required for apprenticeship standards funded through the Other adult funding model (Funding model 81).
The household situation field is required for apprenticeships funded by a contract for services with the ESFA that start on or after 1 August 2018 and is collected at the point of enrolment (Funding model 36, ACT 2).
Data about a learner’s household situation must be collected in the form of a self-declaration from the learner and should be signed by the learner to confirm that it is correct. An example self-declaration is below, this can be included in your enrolment form or similar document and can be captured electronically.
If you use the example self-declaration questions to collect the learner household situation data, the following list gives details of which Household situation (HHS) FAM code to record based on the learner’s responses.
Response selected and HHS code:
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Option 1 only HHS2
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Option 2 only HHS99
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Option 3 only HHS99
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Option 4 only HHS99
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Option 5 only HHS98
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Options 1 and 2 HHS2
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Options 1 and 3 HHS1
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Options 2 and 3 HHS3
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Options 1,2 and 3 HHS1 and HHS3
You must return complete data about the household situation. The use of code HHS98 is being monitored and must only be recorded where a learner has withheld the information on their signed declaration.
Additional guidance is below, further detailed information can be found in the following ESF guidance documents:
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Annex D – Practical guidance on data collection and validation , (paragraph 5.6.1 on page 52).