Contents
R09 error guidance
Guidance for understanding the ILR and correcting data.
Prepare for R10 by correcting the errors from your R09 submission, your errors can be located in the rule violation report.
R108
Error message
Learner destination and progression' record is missing. As the funded learning aims are now complete, learner destination and progression' must be entered within 2 months of the actual end date of the last aim to be completed. Check 'learner destination and progression' is recorded.
Rationale and guidance
The destination and progression record must be returned within 2 months of the completion of the relevant learning aim. The 2 month period has expired and a record must be returned, please ensure that the destination records learner refference number and ULN record match the learner record.
R131
Error message
There must be a prior attainment record matching the earliest learning aim start date of the learner.
Rationale and guidance
This error triggers where the prior attainment record does not match the learning aim start date. The prior attainment entity includes a 'date applies from' field to ensure that prior attainment records are accurate. To correct this error please ensure that the prior attainment record date is correct. Further information is available in the ILR specification.
PlanLearnHours_03
Error message
The sum of the Planned learning hours and the Planned employability, enrichment and pastoral hours must not be zero.
Rationale and guidance
This error triggers where a learner has been recorded on a 16-19 funded programme and the hours field has been populated with 0 hours, to correct this error please enter the correct value into the field.
CompStatus_04
Error message
The Outcome must be returned for this completion status
Rationale and guidance
Where the outcome has not been returned for a learner, the completion status must be set to 1. To clear this error please ensure that the correct outcome is added when a learner has completed, if the outcome is not yet known please record outcome 8.
ULN_07
Error message
This Unique learner number must not be used.
Rationale and guidance
This rule triggers after the start of January in the current teaching year, it triggers where a learner has a ULN number of 9999999999 and they are enrolled on a programme which lasts longer than 5 days. To clear this error each learner will need a Unique learner number adding to the data, the ULN numbers can be found on the Learner Records Service.
LSDPostcode_04
Error message
The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding
Rationale and guidance
For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.
LSDPostcode_01
Error message
The Learning start date postcode is not valid.
Rationale and guidance
The postcode entered is not listed on the ONS postcode table. Check the postcode entered is correct and resubmit.
If the postcode is for a new build and is not yet on the ONS postcode table, refer to postcode validation guidance.
EmpStat_08
Error message
An Employment status record has not been returned that applies prior to the Learning start date
Rationale and guidance
This error is triggered when an Employment Status record has not been returned, prior to the learning start date.
An employment status prior to learning is required for this funding provision.
PriorAttain_01
Error message
The Prior attainment has not been returned.
Rationale and guidance
Prior Attainment is now recorded as an entity, the error is triggering as the prior attainment has not been added for an applicable programme. Please review the migration specification for details of how to record the new prior attainment, once added the error will clear.
FundModel_10
Error message
The funding model is not valid for this source of funding
Rationale and guidance
Devolved provision is only available for funding model 10 or 35 this error will trigger where a Devolved SOF is returned on any other funding model, please correct the funding model or use the applicable ESFA SOF 105 or 107.