Contents
R08 error guidance
Guidance for understanding the ILR and correcting data.
Prepare for R09 by correcting the errors from your R08 submission, your errors can be located in the rule violation report.
LSDPostcode_01
Error message
The Learning start date postcode is not valid.
Rationale and guidance
The postcode entered is not listed on the ONS postcode table. Check the postcode entered is correct and resubmit.
If the postcode is for a new build and is not yet on the ONS postcode table, refer to postcode validation guidance.
AFinDate_03
Error message
Apprenticeship financial record date' is wrong. It can't be after the file preparation date. Check apprenticeship financial record date is correct.
Rationale and guidance
Apprenticeship financial records must be accurate and a true reflection on the cost of an apprenticeship or a payment for co-investment received from the employer. Due to this requirement a TNP or PMR record cannot have a future date recorded as this would reflect an estimated cost rather than actual values. To clear this error please amend the financial records to ensure that they are accurate and dated before the ILR submission is made.
LSDPostcode_04
Error message
The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding
Rationale and guidance
For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.
R108
Error message
Learner destination and progression' record is missing. As the funded learning aims are now complete, learner destination and progression' must be entered within 2 months of the actual end date of the last aim to be completed. Check 'learner destination and progression' is recorded.
Rationale and guidance
The destination and progression record must be returned within 2 months of the completion of the relevant learning aim. The 2 month period has expired and a record must be returned, please ensure that the destination records learner refference number and ULN record match the learner record.
R131
Error message
There must be a prior attainment record matching the earliest learning aim start date of the learner.
Rationale and guidance
This error triggers where the prior attainment record does not match the learning aim start date. The prior attainment entity includes a 'date applies from' field to ensure that prior attainment records are accurate. To correct this error please ensure that the prior attainment record date is correct. Further information is available in the ILR specification.
PriorAttain_01
Error message
The Prior attainment has not been returned.
Rationale and guidance
Prior Attainment is now recorded as an entity, the error is triggering as the prior attainment has not been added for an applicable programme. Please review the migration specification for details of how to record the new prior attainment, once added the error will clear.
EmpStat_08
Error message
An Employment status record has not been returned that applies prior to the Learning start date
Rationale and guidance
This error is triggered when an Employment Status record has not been returned, prior to the learning start date.
An employment status prior to learning is required for this funding provision.
PlanLearnHours_01
Error message
The planned learning hours have not been returned
Rationale and guidance
This error triggers were the planned hours field has not been returned for an applicable programme, to correct the error please record using the ILR specification for details if required.
CompStatus_04
Error message
The Outcome must be returned for this completion status
Rationale and guidance
Where the outcome has not been returned for a learner, the completion status must be set to 1. To clear this error please ensure that the correct outcome is added when a learner has completed, if the outcome is not yet known please record outcome 8.
LearnAimRef_89
Error message
The Learning aim reference is not valid in the LARS database for this Funding model for this teaching year.
Rationale and guidance
Each year check to ensure the learning aims offered have not expired. The error is being triggered because the chosen learning aim expired in the previous year. Usually the error is triggered due to closed aims from a previous year being returned in the current year. Remove these records if this is the case.