Contents
R04 error guidance
Guidance for understanding the ILR and correcting data.
Prepare for R05 by correcting the errors from your R04 submission, your errors can be located in the rule violation report.
R68
Error message
The learner must not have more than one Apprenticeship Financial Record with the same Apprenticeship financial type, code and date
Rationale and guidance
This error has occurred due to a duplicate financial record on the apprenticeship programme.
Please remove the duplicate financial record.
R108
Error message
Learner destination and progression' record is missing. As the funded learning aims are now complete, learner destination and progression' must be entered within 2 months of the actual end date of the last aim to be completed. Check 'learner destination and progression' is recorded.
Rationale and guidance
The destination and progression record must be returned within 2 months of the completion of the relevant learning aim. The 2 month period has expired and a record must be returned, please ensure that the destination records learner refference number and ULN record match the learner record.
LSDPostcode_04
Error message
The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding
Rationale and guidance
For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.
UKPRN_09
Error message
You do not have a contract for apprenticeships.
Rationale and guidance
You have returned an apprenticeship programme. However there is no apprenticeship contract associated with your UKPRN.
Please contact the ESFA Support Desk .
R131
Error message
There must be a prior attainment record matching the earliest learning aim start date of the learner.
Rationale and guidance
This error triggers where the prior attainment record does not match the learning aim start date. The prior attainment entity includes a 'date applies from' field to ensure that prior attainment records are accurate. To correct this error please ensure that the prior attainment record date is correct. Further information is available in the ILR specification.
LearnAimRef_93
Error message
The Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date
Rationale and guidance
For starts after the 1st of August 2021 the learning aim must be valid in FALA by looking at the validity table to ensure that the aim has funding for the returned provision. Validity criteria can be updated which would remove some aims from being valid for selected funding models. Where the learning aim is no longer valid please move the learner to an alternative.
PriorAttain_01
Error message
The Prior attainment has not been returned.
Rationale and guidance
Prior Attainment is now recorded as an entity, the error is triggering as the prior attainment has not been added for an applicable programme. Please review the migration specification for details of how to record the new prior attainment, once added the error will clear.
LearnDelFAMType_02
Error message
The Full or co-funding indicator must be returned for this Funding model
Rationale and guidance
Full or co-funding indicator has not been returned, this field is mandatory and is used in the funding calculation for adult funded learners.
LearnDelFAMType_81
Error message
The Full funding indicator is not valid for this learning aim
Rationale and guidance
This error triggers for adult skills funded learners, aged 24 and over who started a qualification after the 31st of July 2020, where full funding is not applicable. Please check the learner’s eligibility using the AEB funding rules, where the learner is eligible due to one of the exemptions listed in the validation rule please ensure that this is added to the data to pass validation. Where the learner is not eligible to receive full funding, co-funding may be available and should be recorded using FFI2 which will then clear the error.
R124
Error message
The learner must not have overlapping programme aims
Rationale and guidance
The error is triggered when it's indicated the learner has started a new programme while the existing programme is live.
Please amend the start date of the new programme record, or remove it.