1. Home
  2. Specification of the Individualised Learner Record for 2022 to 2023
  3. Learner
  4. Family name
ILR specification: 2022 to 2023

Family name: Field

Definition

The surname or family name of the learner.

Reason Required

The information will be used:

  • for matching records for statistical purposes, such as to monitor progression, retention and achievement

  • for identification, linking of data and ease of reference in case of enquiries

  • to send further information to learners

  • in surveys

  • to track post 16 education, training and employment of young people.

Schema Definitions

XML Entity Name
FamilyName
Field Length
100
Data type
xs:string
Minimum occurrences
0
Maximum occurrences
1
Part of
Learner

Collection Requirements

  • Collected for all learners

Valid Entries

This field will be used for apprenticeship standard certificates, please ensure spelling and case sensitivity is correct e.g. John Smith not JOHN SMITH.


Many names include characters with accents and other diacritics that are not supported by the standard ASCII character set. The general policy is to support all Latin-based characters but not non-Latin characters.

  • Basic Latin: page with code points U+0000 to U+00FF

  • Latin Extended A: page with code points U+0100 to U+01FF

  • Latin Extended B: page with code points U+0200 to U+02FF

  • Latin Extended C: page with code points U+2C60 to U+2D5F

  • Latin Extended D: page with code points U+A720 to U+A81F

  • Latin Extended Additions: page with code points U+1E00 to U+1EFF

The Unicode charts that list each of the characters in this range can be found on the Unicode web site.
The character sets listed are those defined in the ISB standard for names.

Files must be encoded with UTF-8 and schema validation will be in place to ensure this. Institutions must specify the encoding used in their XML files in the first line of the file (i.e. ) and to ensure that their files are actually saved with that encoding. If XML files are edited with some text editors and the encoding is not specified or does not match the actual file encoding, there may be problems when submitting these files for validation.

The following characters are not valid for this field:

  • Carriage returns

  • Line feeds

  • Double quotes

  • Pipes

  • Numerical characters

Pattern

[^0-9\r\n\t|"]{1,100}

Notes

This data is not required for learners with only Community Learning provision where the Planned learning hours are 10 or less and the ULN is 9999999999

  • This field should not include maiden names for example Mary Jones - nee Smith / Mary Jones - was Smith .

  • OLASS learners can enter 'NOT PROVIDED' if there is a security issue with recording the learner's name.

  • The name recorded in the ILR should be the same as the one used for the LRS. A verification report will check for consistency between the ULN recorded in the ILR and the LRS.