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Specification of the Individualised Learner Record for 2021 to 2022

Summary of changes

Updated:
05 August 2021
Published:
06 August 2021
From

Education and Skills Funding Agency

Version 5 changes

Entity:
Learner HE
Type of change:
Revision
Details of change:

The collection requirements for the Learner HE entity has changed to:

For 21/22 the collection requirements for HE data being returned on the ILR have changed.

The Learning Delivery HE entity must be returned for learning aims that meet the following criteria and where the collection requirements for the field apply:

For all providers:

The HE data entity is required for all providers registered with the Office for Students delivering learning aims level 4 and above.

For providers who submit HE data on the HESA return, this HE entity is not required.

Entity:
Learning Delivery HE
Type of change:
Revision
Details of change:

The collection requirements for the Learning Delivery HE entity has changed to:

For 21/22 the collection requirements for HE data being returned on the ILR have changed.

The Learning Delivery HE entity must be returned for learning aims that meet the following criteria and where the collection requirements for the field apply:

For all providers:

The HE data entity is required for all providers registered with the Office for Students delivering learning aims level 4 and above.

For providers who submit HE data on the HESA return, this HE entity is not required.

Entity:
Learner HE Financial Support
Type of change:
Revision
Details of change:

The Reason required has been updated from:

To understand the role that bursaries and other in-kind support play in determining the choice of where students study and the impact this has on their likelihood of continuing studies.

Entity:
Learner HE Financial Support
Type of change:
Revision
Details of change:

The guidance in the Notes have been updated for clarification:

  • Each Financial support type should only be recorded once
  • References to National Scholarship Programme (NSP) and Access to Learner Funds (ALF) are removed
  • The reference to Access to Learner Funds is replaced with Office for Students Student Opportunity allocation
Field:
Financial support type
Type of change:
Revision
Details of change:

The Reason required has been updated from:

To capture financial support received by all students to understand the role that bursaries and other in-kind support play in determining the choice of where students study and the impact this has on their likelihood of continuing studies.

Field:
Financial support type
Type of change:
Revision
Details of change:

The guidance in the Notes has been updated for clarification:

In the Cash paragraph:
- References to Access to Learner Funds are replaced with Office for Students Student Opportunity allocation

In the Accommodation discounts paragraph:
- Replaced 'university' with 'provider'

In the Other paragraph:
- Travel Costs has been replaced with 'Contributions towards travel costs'
- Laboratory costs has been replaced with 'Contributions towards laboratory costs'

Field:
Student instance identifier
Type of change:
Revision
Details of change:

Student instance identifier (NUMHUS) is no longer in use by Office for Students (OfS); however, this field will remain in the ILR Specification for 2021 to 2022. The Reason required has been updated to reflect this.

The guidance Notes are removed.

Field:
UCAS application code
Type of change:
Revision
Details of change:

The Definition has been updated from:

The UCAS application code or number, which is a four or nine character code issued by UCAS.

Version 4 changes

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Code removal
Details of change:

The following Learning Delivery Monitoring (LDM) Codes have been removed:

  • LDM 127: Access to apprenticeships
  • LDM 354: Non-apprenticeship theatre and live events
Field:
Learning Delivery Funding and Monitoring Type, Outcome Type, Occupation Code, Domicile
Type of change:
Specification layout
Details of change:

The ILR specification layout has been updated to separate codes into the appropriate types, this removes the large list of codes to improve usability. Codes can be accessed by clicking on the type which will show all of the codes linked to it. The SOC, Domicile, Outcome Grades, LDM and DAM codes have been added into the specification pages to support the development of the API functionality.

The LDM and DAM code list, and the SOC code list will continue to be published as spreadsheets for 2021 to 2022. These can be found on the appendices page Appendices, validation rules, and schema ILR 2021 to 2022.

User research for the presentation of these pages will be carried out in due course.

Version 3 changes

Field:
Learner funding and monitoring type, Learner funding and monitoring code
Type of change:
Revision
Details of change:

The National learner monitoring code list has been updated to include:

  • NLM 21 Learner in receipt of 16-19 tuition fund

  • NLM 22 Learner repeating up to one full final year of 16-19 funded provision

Version 2 changes

Field:
Occupation Code
Type of change:
Code list removal
Details of change:

The SOC 2000 code list is no longer in use. This field now only uses the SOC 2010 list. The SOC 2000 code list has been removed from the Occupation code field notes and also the Occupational Class Code list (Appendix L).

Version 1 changes

Entity:
Prior Attainment
Type of change:
New entity
Details of change:

A new Prior attainment entity has been added to improve the data collected for prior attainment.
This contains two new fields, Prior Level and Date applies from. The previous Prior attainment field has been removed.

Field:
Prior Level
Type of change:
New codes
Details of change:

Two new codes have been added to the prior attainment code list.

  • Level 2 (code 3)
  • Level 3 (code 5) The previous code 'Other qualifications below level 1' has been removed.
Field:
Prior Level
Type of change:
Revision
Details of change:

The prior attainment code list has been renumbered to reflect the updated levels.

Field:
Prior Level
Type of change:
Revision
Details of change:

The Prior attainment levels table has been updated to include Level 2 and Level 3 qualifications.

Field:
Employment Status Monitoring Type, Employment status monitoring code
Type of change:
New Code
Details of change:

A new code ESM type (OET) has been added to record redundancy along with 6 unassigned codes

Field:
Employment Status Monitoring Type, Employment status monitoring code
Type of change:
New change
Details of change:

The maximum occurrence for Employment Status Monitoring (ESM) has been increased from 7 to 9

Field:
Framework code
Type of change:
Revision
Details of change:

The collection requirements of this field has changed to include the following:

  • T Level programme (FundModel 25, ProgType 31)
Field:
Pathway
Type of change:
Revision
Details of change:

The name of this field has changed from Apprenticeship Pathway to Pathway

Field:
Pathway
Type of change:
Revision
Details of change:

Field length has changed from 3 characters to 4 characters

Field:
Pathway
Type of change:
Revision
Details of change:

The collection requirements of this field has changed to include the following:

  • T Level programme (FundModel 25, ProgType 31)
Field:
Pathway
Type of change:
Revision
Details of change:

References to apprenticeships have been removed from the Definition and Notes section of this field.

The Notes section of this field has changed to reflect that the Pathway must be recorded on all aims within a T Level including the programme aim.

Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Revision
Details of change:

Source of Funding indicators have been added for Sheffield City Region Combined Authority and West Yorkshire Combined Authority who will receive an adult education budget.

  • SOF 118 Sheffield City Region Combined Authority

  • SOF 119 West Yorkshire Combined Authority

Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Revision
Details of change:

100 unassigned codes have been added to Learning Delivery Monitoring (LDM)

Field:
Learning Delivery Funding and Monitoring Type, Learning Delivery Funding and Monitoring Code
Type of change:
Revision
Details of change:

10 unassigned codes have been added to Source of Funding (SOF)