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R05 error guidance

Guidance for understanding the ILR and correcting data.

Prepare for R06 by correcting the errors from your R05 submission, your errors can be located in the rule violation report.


AFinDate_03

Error message

Apprenticeship financial record date' is wrong. It can't be after the file preparation date. Check apprenticeship financial record date is correct.

Rationale and guidance

Apprenticeship financial records must be accurate and a true reflection on the cost of an apprenticeship or a payment for co-investment received from the employer. Due to this requirement a TNP or PMR record cannot have a future date recorded as this would reflect an estimated cost rather than actual values. To clear this error please amend the financial records to ensure that they are accurate and dated before the ILR submission is made.


ULN_07

Error message

This Unique learner number must not be used.

Rationale and guidance

This rule triggers after the start of January in the current teaching year, it triggers where a learner has a ULN number of 9999999999 and they are enrolled on a programme which lasts longer than 5 days. To clear this error each learner will need a Unique learner number adding to the data, the ULN numbers can be found on the Learner Records Service.


LearnDelFAMType_81

Error message

The Full funding indicator is not valid for this learning aim

Rationale and guidance

This error triggers for adult skills funded learners, aged 24 and over who started a qualification after the 31st of July 2020, where full funding is not applicable. Please check the learner’s eligibility using the AEB funding rules, where the learner is eligible due to one of the exemptions listed in the validation rule please ensure that this is added to the data to pass validation. Where the learner is not eligible to receive full funding, co-funding may be available and should be recorded using FFI2 which will then clear the error.


R131

Error message

There must be a prior attainment record matching the earliest learning aim start date of the learner.

Rationale and guidance

This error triggers where the prior attainment record does not match the learning aim start date. The prior attainment entity includes a 'date applies from' field to ensure that prior attainment records are accurate. To correct this error please ensure that the prior attainment record date is correct. Further information is available in the ILR specification.


AFinType_13

Error message

There must be a price record that applies from the start of the programme

Rationale and guidance

The date on the total negotiated price record must match the learning start date. The entire TNP record could be missing. This is a TNP type 1 (AFinCode=1) record. Or the date (on one supplied) doesn’t match.

If the TNP record is present then the date for that TNP will also be present. AFinDate being missing would give a AFinDate_MA if it wasn’t present in the ILR file.

Refer to 2019 to 2020 ILR Specification Apprenticeship Financial Record


AFinType_12

Error message

The price must be returned for this programme.

Rationale and guidance

There is no Total Negotiated Price (TNP) record against this provision. A TNP must be entered.


R59

Error message

There is more than one record for this ULN. There mustn't be multiple records with the same ULN. Check each record has a different ULN.

Rationale and guidance

This rule has been changed from a warning to an error in 20/21 to ensure that multiple learner records are not recorded in the ILR for the same ULN to improve data quality. To clear this error the original learner record should be used to record the new aims when a learner moves to another area of study within the same provider.


LSDPostcode_04

Error message

The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding

Rationale and guidance

For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.


R108

Error message

Learner destination and progression' record is missing. As the funded learning aims are now complete, learner destination and progression' must be entered within 2 months of the actual end date of the last aim to be completed. Check 'learner destination and progression' is recorded.

Rationale and guidance

The destination and progression record must be returned within 2 months of the completion of the relevant learning aim.  The 2 month period has expired and a record must be returned, please ensure that the destination records learner refference number and ULN record match the learner record.


PlanEEPHours_01

Error message

The Planned employability, enrichment and pastoral hours have not been returned

Rationale and guidance

This error triggers were the planned employability, enrichment and pastoral hours field has not been returned for a 16-19 programme, to correct the error please enter the record using the 16-19 funding guidance for information if required.