ILR specification: 2021 to 2022

Type of Instance Year: Field


The type of instance year identifies which of the four basic types of instance year is applicable to the learner.

Reason Required

To show the relationship between the instance academic year and the HESA reporting year (i.e. differentiate between standard and non-standard academic years), to support population definitions and to ensure consistent counting of students where patterns of study across HESA reporting years vary.

Schema Definitions

XML Entity Name
Field Length
Data type
Minimum occurrences
Maximum occurrences

Collection Requirements

  • Aim Types 3,4 and 5

Attribute Codes

Code Title
1 Year of instance contained within the reporting period 01 August to 31 July
2 Year of instance not contained within the reporting period 01 August to 31 July


  • Information is required at learning aim level. It is not expected that adjustments should be made for individual learners whose pattern may be slightly different, for example a learner who starts a course late.

  • For full guidance about this field, please refer to the HESA specification .

  • Years of programme of study that are contained within the reporting period should be coded 1.

  • Years of programme of study which overlap reporting periods should sequentially be coded 2.

  • Learners who were previously coded as codes 3,4 or 5 should be recoded as 2 for 2020 to 2021