ILR specification: 2021 to 2022

Actual Hours for Off the Job Training : Field


This field collects the total Actual off-the-job training hours (as defined in the funding rules) that is delivered to the individual apprentice over the practical period of the apprenticeship (before gateway). This should be entered at the end of the apprenticeship programme.

Reason Required

To provide information about the amount of off-the-job training that was delivered for all apprentices, supporting compliance and assurance checks on the relevant funding rules.

Schema Definitions

XML Entity Name
Field Length
Data type
Minimum occurrences
Maximum occurrences

Collection Requirements

    Aim Type 1
    • Apprenticeships (FundModel 36)

Valid Entries

Must contain a value in the range of 0 to 9999


  • To be recorded against the programme aim of the apprenticeship programme.

  • To be recorded to the nearest whole hour.

  • Actual off-the-job training hours for the individual apprentice at the end of the apprenticeship programme (excluding the end point assessment period) by the training provider, sub-contracted training providers and the employer. The information in the ILR may be subject to compliance checks during the academic year and must therefore be supported by the evidence requirements set out in the funding rules for off the job training.

  • It is important that this field should accurately reflect the total amount of off-the-job training undertaken by the apprentice. Any changes to the values entered in this field during the apprenticeship may be subject to further compliance checks.