ILR specification: 2021 to 2022

Actual Hours for Off-the-job training


We are committed to ensuring that apprentices receive at least 20% off-the-job training as set out in the apprenticeship funding rules and policy guidance.

Following the introduction of the planned hours field for new starts on or after 1 August 2019, we are introducing an actual hours field to help provide further assurance on delivery of off-the-job training.

Reporting in the ILR

From 1 August 2020 providers will be required to input into the ILR the total hours of off-the-job training delivered to each apprentice who started apprenticeship programmes on or after 1 August 2019. This information is required at end of programme only.

The field should be populated with the total amount of off-the-job training delivered (this can include training delivered by the training provider, sub-contracted training provider and the employer), over the practical period of the apprenticeship (from commencement up until the apprentice reaches gateway).

Please note that this does not include English and maths up to and including level 2.

The actual off-the-job training hours figure (rounded to the nearest whole hour) should be populated once at the end of the programme only. It should be populated after the actual learning end date field is populated, and before the end point assessment period is entered. The field should only be entered for apprentices reaching gateway; it does not need to be input for withdrawn learners or restarted learning aims.

Further information can be found in the Specification of the Individualised Learner Record for 2020 to 2021.

How the data will be used

The ESFA will use the planned hours and the actual hours information to:

  • monitor delivery of the off-the-job training, checking that what is planned is in fact delivered

  • support the work of audit: the actual hours figure entered must correlate with the evidence you hold in the evidence pack, as set out in the funding rules for off-the-job training.

The information submitted in the ILR may be subject to ongoing compliance checks.