Validation rules for Apprenticeships
- Last updated:
- 29 July 2026
| Rule name | Version | Status | Error message |
|---|---|---|---|
| AddLine1_03 | 1 | Active |
Address line 1 has not been returned |
| CampID_01 | 1 | Active |
The Campus identifier is not valid |
| CampID_02 | 1 | Active |
The UKPRN is not the same as recorded in the Header |
| ContPrefType_01 | 1 | Deleted |
The Contact preference type and code is not valid |
| ContPrefType_02 | 1 | Deleted |
The combination of Contact preference type and code is not valid, this learner is not to be contacted |
| ContPrefType_03 | 1 | Deleted |
The Contact preference type and code is not valid for this Learning start date |
| ContPrefType_04 | 1 | Deleted |
These contact preference types cannot all be used at the same time |
| ContPrefType_05 | 1 | Deleted |
These contact preference types cannot all be used at the same time |
| ContPrefType_06 | 1 | Deleted |
There must not be more than two records with a Contact preference type of RUI |
| ContPrefType_07 | 1 | Deleted |
There must not be more than three records with a Contact preference type of PMC |
| DateOfBirth_01 | 1 | Active |
The Date of birth must be returned |
| DateOfBirth_04 | 1 | Active |
The learner is 115 or over |
| DateOfBirth_24 | 1 | Active |
The Unique learner number has been returned and the Date of birth has not been returned |
| DateOfBirth_27 | 1 | Active |
The learner's Date of birth is on or after the start of the current teaching year |
| DateOfBirth_35 | 1 | Deleted |
The learner is under 19 and the planned duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_36 | 1 | Deleted |
The learner is 19 or over and the planned duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_37 | 1 | Active |
The learner is 19 or over and the planned duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_38 | 1 | Deleted |
The learner is under 19 and the actual duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_40 | 1 | Active |
The learner is 19 or over and the actual duration of the programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_46 | 1 | Changed |
The planned duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_47 | 1 | Changed |
The actual duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_48 | 1 | Active |
The learner is not over the school leaving age |
| DateOfBirth_52 | 1 | Deleted |
The programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_53 | 1 | Deleted |
The programme does not reach the required minimum duration of an apprenticeship |
| DateOfBirth_57 | 1 | New |
The planned duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_58 | 1 | New |
The actual duration of the programme does not reach the required minimum duration for an apprenticeship standard |
| DateOfBirth_59 | 2 | New |
The learner must not be 25 or over at the start of the learning for a funded foundation apprenticeship standard programme |
| DateOfBirth_60 | 3 | New |
The learner is not able to be funded for a level 7 apprenticeship because they are either over 21 or are under 25 and are not an apprentice care leaver or have an EHC plan. |
| Ethnicity_01 | 1 | Active |
The Ethnicity is not a valid code |
| GivenNames_01 | 1 | Active |
The learner's Given names must be returned |
| LearnFAMType_01 | 1 | Active |
The FAM type and code is not valid |
| LearnFAMType_03 | 1 | Active |
The FAM type and code is not valid for this Learning start date |
| LearnFAMType_09 | 1 | Changed |
There must not be more than one record with a FAM type of HNS, EHC, DLA, SEN, MCF, ECF, FME, MMH, or EMH |
| LearnFAMType_10 | 1 | Active |
There must not be more than four records with a FAM type of LSR |
| LearnFAMType_11 | 1 | Active |
There must not be more than two records with a FAM type of EDF or NLM |
| LearnFAMType_14 | 1 | Active |
The learner must not have both a FAM type of SEN and EHC |
| LLDDCat_01 | 1 | Active |
The LLDD and health problem category is not a valid code |
| LLDDCat_02 | 1 | Active |
The LLDD and health problem category is not valid for this start date |
| NINumber_01 | 1 | Active |
The National Insurance number is not in the correct format |
| NINumber_02 | 1 | Active |
The National Insurance number must be returned for this learner |
| PMUKPRN_01 | 1 | Active |
The UKPRN is not valid |
| Postcode_14 | 1 | Active |
The Postcode is not valid |
| Postcode_15 | 1 | Active |
The Postcode is not in the correct format |
| PostcodePrior_01 | 1 | Active |
The Postcode prior to enrolment is not valid |
| PostcodePrior_02 | 1 | Active |
The Postcode prior to enrolment is not in the correct format |
| PrevUKPRN_01 | 1 | Active |
The UKPRN is not valid |
| PrimaryLLDD_01 | 1 | Active |
The Primary LLDD and health problem is not recorded on one of the LLDD and health problem records |
| PrimaryLLDD_02 | 1 | Active |
The Primary LLDD and health problem is not a valid code |
| PrimaryLLDD_03 | 1 | Active |
There must only be one Primary LLDD and Health problem record |
| PrimaryLLDD_04 | 1 | Active |
The Primary LLDD and health problem is not recorded |