Validation rules for Apprenticeships
- Last updated:
- 29 July 2026
| Rule name | Version | Status | Error message |
|---|---|---|---|
| Header_2 | 1 | Active |
The file preparation date is after today's date |
| Header_3 | 1 | Active |
The UKPRN in the filename does not match the UKPRN in the Header |
| Inconsistent UKPRN | 1 | Active |
The UKPRN in the file name does not match the provider's UKPRN in the Submit Learner Data service |
| LearnActEndDate_01 | 1 | Active |
The Learning actual end date must be after the Learning start date |
| LearnActEndDate_04 | 1 | Active |
The Learning actual end date must be before the file preparation date |
| LearnAimRef_01 | 1 | Active |
The Learning aim reference is not a valid lookup on LARS |
| LearnAimRef_30 | 1 | Active |
The Learning aim reference is not valid for a programme aim |
| LearnAimRef_88 | 1 | Active |
The Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date |
| LearnAimRef_98 | 3 | Deleted |
The Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date |
| LearnAimRef_99 | 3 | Deleted |
The Learning aim reference is not valid in the LARS database for this Funding model for this teaching year |
| LearnAimRef_100 | 1 | Deleted |
The Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date |
| LearnAimRef_114 | 1 | Active |
The Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date |
| LearnAimRef_115 | 1 | Active |
The Learning aim reference is not valid in the LARS database for this Funding model for this teaching year |
| LearnAimRef_116 | 1 | Active |
The Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date |
| LearnAimRef_128 | 1 | Deleted |
The aim must have APPRENTICESHIPS Validity category in the Validity table in the LARS database |
| LearnAimRef_132 | 1 | Active |
The aim must have ANY Validity category in the Validity table in the LARS database |
| LearnDelFAMDateFrom_01 | 1 | Active |
The Date applies from or the Date applies to must be returned for this FAM type |
| LearnDelFAMDateFrom_02 | 1 | Active |
The Date applies from must be after the Learning start date |
| LearnDelFAMDateFrom_03 | 2 | Changed |
The Date applies from must not be returned for this FAM type |
| LearnDelFAMDateFrom_04 | 1 | Active |
The Date applies from must be returned for this FAM type |
| LearnDelFAMDateFrom_05 | 1 | New |
The Date applies from must be returned for the Event Indicator |
| LearnDelFAMDateFrom_06 | 1 | New |
The Date applies from must not be before 1 August 2025 |
| LearnDelFAMDateTo_01 | 1 | Active |
The Date applies to must not be before the Date applies from for this FAM type |
| LearnDelFAMDateTo_02 | 1 | Active |
The Date applies to should not be after the Learning planned end date |
| LearnDelFAMDateTo_03 | 1 | Active |
The Date applies to must not be after the Learning actual end date |
| LearnDelFAMDateTo_04 | 1 | Active |
The Date applies to must not be returned for this FAM type |
| LearnDelFAMDateTo_05 | 1 | Active |
The Date applies to must not be after the Learning actual end date |
| LearnDelFAMType_01 | 1 | Active |
The Source of funding must be returned |
| LearnDelFAMType_04 | 1 | Active |
The FAM type and code is not valid |
| LearnDelFAMType_06 | 1 | Active |
The FAM type and code is not valid for this Learning start date |
| LearnDelFAMType_09 | 1 | Active |
The Source of funding is not valid for this Funding model |
| LearnDelFAMType_14 | 1 | Active |
The Eligibility for enhanced apprenticeship funding is only valid for apprenticeship aims |
| LearnDelFAMType_15 | 1 | Active |
This Learning delivery monitoring code must not be returned where the Learning actual end date is completed |
| LearnDelFAMType_16 | 1 | Active |
This Learning delivery monitoring code is not valid for this return |
| LearnDelFAMType_18 | 1 | Active |
There must not be more than one record with a FAM type of SOF, FFI, EEF, RES, ADL, ACL, AFL, ASL or FLN |
| LearnDelFAMType_22 | 1 | Active |
The Full or co-funding indicator must not be returned for this Funding model |
| LearnDelFAMType_31 | 1 | Active |
There must not be more than six occurrences for the FAM type LDM |
| LearnDelFAMType_35 | 1 | Active |
The Advanced Learner Loans indicator must not be returned for this Funding model |
| LearnDelFAMType_36 | 1 | Active |
The Advanced Learner Loans indicator must be completed where the Advanced Learner Loans Bursary funding indicator has been returned |
| LearnDelFAMType_38 | 1 | Active |
The Advanced Learner Loans Bursary fund indicator is not required for this Funding model |
| LearnDelFAMType_40 | 1 | Active |
The Advanced Learner Loans indicator must not be returned for apprenticeships |
| LearnDelFAMType_46 | 1 | Active |
The Funding model must be Adult skills or Adult Skills Fund |
| LearnDelFAMType_54 | 1 | Active |
The combination of EEF and FFI codes is not valid |
| LearnDelFAMType_63 | 1 | Active |
The Apprenticeship contract type must not be returned for this learning aim |
| LearnDelFAMType_64 | 1 | Active |
The Apprenticeship contract type must be returned for this learning aim |
| LearnDelFAMType_67 | 1 | Active |
Learning support funding must only be recorded on a programme aim or English/maths aim for apprenticeship funded programmes |
| LearnDelFAMType_68 | 1 | Active |
LDM356 can only be recorded on a Funding model 36 programme aim |
| LearnDelFAMType_92 | 1 | Active |
An ACT 2 record must not be returned on programme aims |
| LearnDelFAMType_97 | 1 | Active |
This source of funding indicator and funding model is not valid for this DAM code |
| LearnDelFAMType_109 | 1 | Active |
This programme type cannot be used for this source of funding indicator |