Validation rules for Apprenticeships
- Last updated:
- 29 July 2026
| Rule name | Version | Status | Error message |
|---|---|---|---|
| EmpId_02 | 1 | Active |
The Employer identifier does not pass the checksum calculation |
| EmpId_10 | 1 | Active |
The Employer identifier has not been returned |
| EmpId_14 | 1 | Active |
The Employer Identifier has been returned and the Learner's Employment status is 'Not in paid employment' |
| EmpStat_01 | 1 | Deleted |
An Employment status record has not been returned that applies prior to this Learning start date |
| EmpStat_05 | 1 | Active |
The Employment status is not a valid code |
| EmpStat_08 | 1 | Active |
An Employment status record has not been returned that applies prior to the Learning start date |
| EmpStat_09 | 1 | Active |
An Employment status record has not been returned that applies prior to the Learning start date |
| EmpStat_12 | 1 | Active |
The Employment status on the start date of an apprenticeship programme should be employed |
| EmpStat_15 | 1 | Active |
The Employment status on the start date of an apprenticeship programme must not be unknown |
| EmpStat_20 | 1 | Active |
The learner must be in paid employment for this Learning Delivery Monitoring code to be used |
| Entity_1 | 1 | Active |
There are no valid learners in the the Learner record |
| EPAOrgID_01 | 1 | Active |
The end point assessment organisation is not valid for this standard on this planned end date |
| EPAOrgID_02 | 1 | Active |
The End point assessment organisation payment record has been returned but there is no record of the End point assessment organisation |
| EPAOrgID_03 | 1 | Active |
The End point assessment organisation has been returned but there is no record of the associated financial record |
| ESMType_01 | 1 | Active |
The Employment status monitoring type and code is not valid |
| ESMType_02 | 1 | Active |
The learner's Employment status is 'in paid employment' and the Employment intensity indicator has not been returned |
| ESMType_05 | 1 | Active |
The learner's Employment status is 'in paid employment' and the Length of unemployment has been returned |
| ESMType_07 | 1 | Active |
The learner is self employed and the Employment status is not 'in paid employment' |
| ESMType_08 | 1 | Active |
The Length of unemployment has not been returned |
| ESMType_09 | 1 | Active |
The Length of employment has not been returned |
| ESMType_10 | 1 | Active |
The Length of employment has been returned |
| ESMType_11 | 1 | Active |
The Employment status monitoring type and code is not valid for the Employment status date |
| ESMType_12 | 1 | Active |
The Employment intensity indicator or Self employed indicator has been returned |
| ESMType_15 | 1 | Active |
There must not be more than one record with an ESM type of SEI, EII, LOU, LOE, BSI, PEI, or SEM |
| ESMType_16 | 1 | Active |
The Small employer indicator has been returned and the Learner's Employment status is 'Not in paid employment' |
| ESMType_17 | 1 | Active |
The learner must be receiving work related benefits for this Learning Delivery Monitoring code to be used |
| ESMType_18 | 1 | Active |
The redundancy indicator has been returned and the Learner's Employment status is 'In paid employment' |
| ESMType_19 | 1 | Active |
The 'Small or Medium Employer' indicator has been returned but the Learner's Employment status is 'Not in paid employment' |
| ESMType_20 | 1 | Active |
There must not be more than one of the same OET codes recorded on the employment status |
| Ethnicity_01 | 1 | Active |
The Ethnicity is not a valid code |
| Filename_1 | 1 | Active |
The filename is not in the correct format |
| Filename_2 | 1 | Active |
A file with the same UKPRN, collection year and date/time combination has been received before |
| Filename_3 | 1 | Active |
The UKPRN is not valid |
| Filename_4 | 1 | Active |
The year of collection is not the current year |
| Filename_5 | 1 | Active |
The serial number is not a 2 digit number |
| Filename_6 | 1 | Active |
The serial number must not be 00 |
| Filename_7 | 1 | Active |
The file date/time is after today's date/time |
| Filename_8 | 1 | Active |
The date/time of the file is earlier than a previous transmission for this collection |
| FundModel_01 | 1 | Active |
The Funding model is not a valid code |
| FundModel_04 | 1 | Active |
The Funding model is not valid for a learning aim which is part of an apprenticeship programme |
| FundModel_05 | 1 | Active |
The Funding model is not valid for starts before 1 May 2017 |
| FundModel_06 | 1 | Active |
The funding model is not valid for this aim |
| FundModel_07 | 1 | Active |
The funding model is not valid for an apprenticeship programme |
| FundModel_08 | 1 | Deleted |
The funding model is not valid for this apprenticeship programme |
| FundModel_09 | 1 | Active |
The funding model is not valid for this apprenticeship programme |
| FundModel_14 | 1 | Active |
This funding model is not valid when returning this field |
| FworkCode_01 | 1 | Deleted |
The Framework code must be returned |
| FworkCode_02 | 1 | Deleted |
The Framework code must not be returned |
| FworkCode_05 | 1 | Deleted |
The Framework code, Pathway code and Programme type combination is not valid in the LARS database for this Learning aim reference |
| GivenNames_01 | 1 | Active |
The learner's Given names must be returned |