Specification of the Individualised Learner Record for 2024 to 2025

Summary of changes

Updated:
24 July 2024
Published:
24 July 2024

Version 1 changes

Entity:
Learner
Field:
Learner reference number in previous year, UKPRN in previous year
Type of change:
Revision
Details of change:

The PrevUKPRN and PrevLearnRefNumber fields are now collected for all learners


Entity:
Learner
Field:
National Insurance Number
Type of change:
Revision
Details of change:

No longer allowing spaces in the National Insurance Number. The Valid Entries section has been changed to reflect this:

Changed from:

Valid Entries A valid national insurance number in the format XXnnnnnnX, where X is alphabetic and n is numeric. The first character of the NI number must not be D, F, I, Q, U or V, the second character must not be D, F, I, O, Q, U or V, characters 3 to 8 must be numeric and character 9 must be A, B, C, D or space.

Changed to:

A valid national insurance number in the format XXnnnnnnX, where X is alphabetic and n is numeric. The first character of the NI number must not be D, F, I, Q, U or V, the second character must not be D, F, I, O, Q, U or V, characters 3 to 8 must be numeric and character 9 must be A, B, C, D.


Entity:
Learner
Field:
UKPRN in previous year, National Insurance Number, Planned learning hours
Type of change:
Revision
Details of change:

The following Funding models have been added as a collection requirement to these fields in the Learner entity.

  • Tailored Learning (Funding model 11)
  • Adult Skills Fund (Funding model 38)

Entity:
Prior Attainment
Field:
Prior Level, Date Level applies from
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to these fields in the Prior Attainment entity.


Entity:
LLDD and Health Problem
Type of change:
Change
Details of change:

A new Code has been added to Learner LLDD and health problem entity

New code 18 (Down Syndrome)


Field:
Learner funding and monitoring type
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to the following in the Learner Funding and Monitoring type:

  • Learner Support Reason (LSR)

Entity:
Learner Employment Status
Field:
Employment Status, Date Employment Status Applies
Type of change:
Revision
Details of change:

The following Funding models have been added as a collection requirement to these fields in the Employment Status entity.

  • Tailored Learning (Funding model 11)
  • Adult Skills Fund (Funding model 38)

Entity:
Learner Employment Status Monitoring
Field:
Employment Status Monitoring Type
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to the following in the Learner Employment Status Monitoring type:

  • Length of unemployment (LOU)

Entity:
Learner Employment Status
Field:
Employment Status Monitoring Type
Type of change:
Revision
Details of change:

Other employment type (code 4) has been added as a collection requirement to the Learner employment status entity


Entity:
Learning Delivery
Field:
Funding model
Type of change:
New
Details of change:

New funding models have been added for the following:

  • Funding model 38 has been added to record Adult Skills Fund.
  • Funding model 11 has been added to record Tailored Learning.

Entity:
Learning Delivery
Field:
Funding model
Type of change:
Revision
Details of change:

The Notes have been updated to include the following:

  • New funding models for Adult Skills Fund and Tailored Learning are for aims starting from 1 August 2024.
  • Funding models Adult Skills and Community Learning are for continuing aims only that started on or prior to 31 July 2024.

Entity:
Learning Delivery
Field:
Original Learning Start Date, Learning Start Date Postcode, Additional Delivery Hours, Funding adjustment for prior learning, Other Funding Adjustment
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to these fields in the Learning Delivery entity.


Field:
Planned hours
Type of change:
Revision
Details of change:

Tailored Learning (funding model 11) has been added to the collection requirements for the Phours field


Entity:
Learning Delivery
Field:
Programme type
Type of change:
Revision
Details of change:

The name of Programme Type 30 T Level Transition Programme has been changed to T Level Foundation Year.

All references to T Level Transition Programme have been replaced with T Level Foundation Year.


Entity:
Learning Delivery
Field:
Programme type
Type of change:
Revision
Details of change:

Programme Type 24 (Traineeships) has been removed from the ILR specification including all of the Traineeship collection requirements and references.


Entity:
Learning Delivery
Field:
Pathway, Framework code
Type of change:
Revision
Details of change:

T Level programme collection requirement has been removed from the following fields:

  • Framework code
  • Pathway

Entity:
Learning Delivery
Field:
Tailored Learning Outcome Area
Type of change:
Revision
Details of change:

A new learning Delivery field has been added to collect outcomes for Tailored Learning, Further details about the TLOut field will be included in version 2 of the ILR specification


Entity:
Learning Delivery
Type of change:
Removal
Details of change:

The Employment outcome field has been removed for 24/25


Entity:
Learning Delivery Funding and Monitoring (FAM)
Type of change:
New
Details of change:

Source of funding (SoF 120) for the North East Mayoral Combined Authority has been added as a collection requirement to the Learning delivery FAM entity.


Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

Adult Skills Fund (Funding model 38) has been added as a collection requirement to the following in the Learning Delivery Funding and Monitoring type:

  • Full or Co-funding indicator (FFI)
  • Learning Support Funding (LSF)
  • Family English, Maths and Language (FLN)
  • Devolved Area Monitoring (DAM)

Field:
Learning Delivery Funding and Monitoring Type
Type of change:
Revision
Details of change:

Tailored Learning (Funding model 11) has been added as a collection requirement to the following in the Learning Delivery Funding and Monitoring type:

  • Full or Co-funding indicator (FFI)
  • Devolved Area Monitoring (DAM)
  • Community Learning purpose (ACL)
  • Community Learning which is Family learning (AFL)

Entity:
Learning Delivery HE
Field:
Special Fee Indicator
Type of change:
Revision
Details of change:

The following codes have been updated to include Turing Scheme in the titles of the codes in the Special Fee Indicator field:

  • Code 2 Language year abroad and not full-year outgoing ERASMUS+/Turing Scheme
  • Code 3 Full-year outgoing ERASMUS+/Turing Scheme

Entity:
Learning Provider
Type of change:
Revision
Details of change:

The Destination and Progression entity has been removed for 24/25